Document Controller

• International consultancy offering genuine career growth opportunities
• Flexible work environment with attractive benefits and professional development opportunities
• Based in Fortitude Valley/premium office/close to railway

About SMEC

Delivering exceptional outcomes starts with having exceptional people.

SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. Our diverse workforce of professionals are highly respected experts in their fields. Challenging boundaries, they look beyond the project scope to help shape a better future.

Infrastructure

At SMEC, we understand that our continued success is the result of building long-term client relationships. We listen and understand the specific needs of our clients and deliver a complete value chain of services to provide sustainable solutions across major infrastructure projects worldwide.

The Role

We are currently looking for a talented Document Controller to work on one of our many Water projects based in our Brisbane office. this is an initial 6-month contract with potential for extension.

Your key responsibilities will be:

• Operate/interface in the project documentation systems
• Assist the Project Manager to implement and review the effectiveness of the Document Management Plan.
• Process incoming and outgoing project correspondence (except email)
• Transmit approved reports, drawings and other documents to the project team and external stakeholders / third parties.
• Maintain up to date quality documents, including the Engineering Document List and Document Codification Schedule, in the system as directed by the Delivery & Controls Manager.
• Provide document accession numbers for new documents as requested by Team Members.
• Maintain EDL information and authorisation list ensuring it is current
• Ensuring all document templates are up-to-date and assisting with formatting reports and other deliverables
• Prepare and maintain up to date a Schedule of Records.
• Undertake general administration duties; meeting minutes, travel bookings and sub-contractor invoicing
• Assist with compiling information for Project Dashboard and invoicing

Suitable applicants will be able to demonstrate:

• Computer savvy with strong experience working with programs such as TeamBinder.
• Relevant document control experience ideally gained within an engineering consultancy.
• Well-developed administration and organisational skills with a high attention to detail.
• Excellent verbal and written communication skills with an ability to build and develop relationships.

What we offer:

• Flexible work arrangement to support work/life balance
• Ethical client base
• Opportunity to work alongside and be mentored by industry leaders
• Professional Development Programs from graduates to leaders through mixture of inhouse programs and external courses as well as tertiary education financial assistance
• Dynamic career pathways and opportunities to work on projects nationally and internationally
• Purchased additional annual leave
• Generous paid parental leave (primary and secondary)
• Wellbeing benefits

Diversity and Inclusion

SMEC is proud to have been recognised by the Workplace Gender Equality Agency (WGEA) in Australia as an Employer of Choice for Gender Equality. This citation recognises our active and ongoing commitment to achieving gender equality across our business, and recently we have worked to drive key improvements in flexible work practices, parental leave policies and learning and development programs.

We recognise the value and importance of a diverse and inclusive workplace and look for people with different backgrounds, skills and expertise to drive innovation and shared learning across our growing global network.

How to apply

All applications must be submitted online. To apply, click on the "Apply Now" link and follow the prompts.

For a confidential discussion regarding this opportunity, please contact Helen Kruimel *************@smec.com or phone on 0460 410 ***

All recruitment activities go through our Recruitment & Talent function and currently, this role doesn’t require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!