Document Controller-Administrator

The Document Controller/Administrator is responsible for:

• Managing records and documenting control as per current SDI’s procedure.
• Providing administration and office support for the department as required.
• Identifying opportunities for improvement to documentation control processes and procedures.
• Conducting work in a safe manner and demonstrating a strong commitment to SDI’s values of passion, accountability, respect, teamwork and innovation.

• Manages controlled documents via current electronic management system.
• Ensures consistency in document control processes and procedures in accordance with SDI’s requirements.
• Applies existing knowledge or develops new documentation management systems as a template to promote best practice and continuous improvement within SDI
• Provides support for users as required
• Retrieves Superseded & Obsolete documents as required
• Prepares and assists Quality audits, eg DQS annual site audits
• Supports the Quality Database Administrator as required
• Learns quality database, e.g LIMS, configuration and administration

• All SDI staff on site in Bayswater, particularly QC, Production, R&D, Warehouse, Export, Customer Service etc.
• Department of Foreign Affairs and various local Embassies.

• The position is located at Bayswater
• Working hours: 10-day fortnight
• May work in controlled environments requiring special gowning.

• Bachelor of IT/Science/Engineering is preferable
• Have an interest in database configuration and administration
• Interested in an administrative role and/or document controls
• Strong typing and office admin.

skills

Strong relationship building skills

• Technical Competency
• Able to follow written procedures.
• Problem-solving skills

• Strong communication skills, able to communicate with a range of people from a variety of different departments
• Strong computer skills in MS Word / Excel and PDF editing software
• Strong conceptual and analytical skills with high attention to detail
• Ability to co-ordinate and manage time effectively
• Ability to work collaboratively with people from a variety of roles in achieving efficient and timely outcomes
• Ability to self-direct and self-motivated
• Resourceful in identifying solutions to documentation and administrative issues
• Has a passion for developing new skills
• A “can do” attitude and willingness to try different approaches to achieving department outcomes
• Strong customer service, innovation, a sense of urgency and a commitment to excellence