Document Controller

• Role created to strengthen documentation & systems performance
• Based in Brisbane’s CBD
• Primarily support pre-contracts activities

About us

Spiecapag as part of the global VINCI Group has been delivering large-scale construction pipeline infrastructure and drilling projects across Australia and the Asia Pacific region for more than 20 years. With our Global Head Office in France, VINCI Group (Construction, Energies, Real Estate) employ more than 260,000 people globally and has a history of more than 100 years. 

Job Summary

As a result of significant business growth combined with a significant tender pipeline for 2024, we current seek an additional Document Controller to support our pre-contracts team. The role will report to the General Manager (Commercial) yet work closely with the Systems Manager to drive efficiencies in our document management. You will be responsible for processing internal and external documents while maintaining a range of management systems, including tender and contract submission processes. 

Key responsibilities of the role include: 

• Maintaining project related document control registers and systems 
• Planning, recording document flow to and from all related parties, including clients, subcontractors and project offices 
• Work closely with the business to gather content for document development 
• Co-ordination with clients and stakeholders to ensure that the document control system and process are appropriate 
• Issuing project documents to internal and external stakeholders 
• Upload and retrieval of documents via file management systems such as Team Binder 
• Ad-hoc administration duties when required 

Qualifications/ Experience 

To be considered for this role you will ideally possess

• Previous experience with Document Management Systems (Team Binder experience would be desirable) 
• Minimum 2 years’ experience within a Construction Contracting or Engineering business. 
• Strong knowledge on Microsoft products such as Office, Excel, Word & Teams 
• Strong organizational and efficient planning skills 
• The ability to work in a team environment, managing multiple tasks to meet deadlines. 
• Exceptional written and verbal communication skills.

What we will offer you

• Competitive salary with mobile phone and laptop
• Professional development to further your career in information management

How to Apply

If you are a dedicated and results-driven professional with a passion for information management, we would love to hear from you. Please submit your resume, along with a cover letter outlining your relevant experience and why you are the ideal candidate for this position, via the Seek application process. 

We are an equal-opportunity employer. We value diversity and are committed to creating an inclusive and supportive work environment for all employees.