AddressAt Orora, we believe packaging touches lives. Together, we deliver on the promise of what's inside.
With 22 manufacturing plants and 74 distribution centres across seven countries and 3,700 team members, we supply packaging products and services to the grocery, fast moving consumer goods and industrial markets.
Come and join a world-class packaging business that is committed to developing you as an individual and as a team. Together we deliver on our promise to the future.
The Role
As the Executive Assistant & Office Manager you will be responsible for high-level admin support to the Chief Executive Officer and the Orora Board of Directors. As the Office Manager you will also play a crucial role in coordinating cross-functional activities, and managing the general functioning of the Hawthorn Head Office. The successful candidate will be a proactive and detail-oriented professional, capable of managing a wide range of administrative and executive support tasks.
Key Responsibilities- Complex Calendar Management: Efficiently manage the CEO's & Board of Directors schedule and co-ordination of meetings
- Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, demonstrating excellent written and verbal communication skills.
- Travel Coordination: Arrange and coordinate domestic and international travel itineraries, accommodations, and other logistics for the CEO and their spouse. As well as the Orora Board of Directors.
- Document Preparation: Assist in the preparation and editing of reports, presentations, and financial documents.
- Expense Management: Manage and reconcile expense reports in a timely and accurate manner.
- Office Administration: Assist in organization of social events, manage supplier relationships & ensure expenses for the Head Office are paid within a timely manner
- Leadership: Provide direction and guidance to our two Receptionists
- Previous experience as an Executive Assistant or similar role within a corporate environment
- Strong organizational and time-management skills with the ability to prioritize tasks effectively
- Excellent communication and interpersonal skills
- Advanced knowledge Microsoft Office Suite, particularly Outlook Calendar management and travel management systems
- Discretion and confidentiality are essential.
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