EA to Executive Chairman

24th March, 2024

The Company

Our client is a long established, iconic Melbourne business with the head-office located on St Kilda Road. The environment is corporate and polished but has a very down to earth, 'family office' feel where stability and longevity are the norm.

The Role

This is a prestigious, senior EA role supporting a renowned Chairman and his high profile family. With absolute confidentiality and diplomacy, you'll be the central point of contact and face of the Chairmans office, responsible for making sure his busy days run smoothly. Coordinate all aspects of service for his corporate, community and personal matters, across various business interests and liaise with other team members to prepare for meetings, travel and other engagements. Your days will be busy and varied with responsibilities including:-

Responsibilities

• Diary and email management (including printing and drafting of responses etc)
• Coordination of travel, meetings and other engagements for the Chairman and his family
• Coordination of family events
• Working closely with other team members to prepare for meetings, presentations and travel requirements
• Maintaining personal and business files
• Corporate record keeping
• Note taking and document creation
• Filing, storage and retrieval of business and personal documents
• Handing personal financial and banking matters
• Preparing and sending personal and business correspondence
• Personal errands

Skills and ExperienceWe're looking for an experienced, polished and mature EA who has supported a similar senior level executive and family. MS Office skills along with knowledge of Xero highly regarded. You'll need to be in the office when the Chairman is in the office, so flexibility is key, as is your ability to build relationships, work well with others and maintain strict confidentiality at all times.

If this sounds like you and you're looking for a long-term career role, we'd love to hear from you... please forward your resume asap!