Engineering Administrator

Engineering Administrator

• Hybrid working options available!
• Be part of something BIG!
• Newly created role ready for you to make your own!

In this critical role, you will provide essential administrative support across all facets of Base Engineering Operations, specifically catering to Babcock's Aviation sector.Reporting directly to the Head of Engineering, you will collaborate closely with the Engineering team and external stakeholders, fostering robust relationships to ensure seamless operations and support.Key responsibilities will include:

• Manage and oversee engineer training (initial & recurrent)
• Liaise with training providers to provide appropriate course schedules to ensure best practice and value.
• Liaise with engineers & training providers to ensure recurrent training is completed within required timeframes.
• Maintain engineer Air Maestro records for company required training & personal details.
• Maintain sub-contractor records.
• Maintain the engineering training needs analysis and review with management.
• Maintain apprenticeship administration, including records, training contracts, training plans, enrolments, apprentice training results.
• Monitor training organisation performance and arrange regular feedback and meetings in the interests of our apprentices.
• Ensure any apprenticeship grants are fully explored.
• Manage engineer inductions:

• Develop and manage induction schedule with engineer & relevant company departments.
• Responsible for arranging IT & site access, Police clearance if required.
• Uniforms & company welcome.

• Produce & publish engineering technical Memo, Standard Work Instruction (SWI), Engineering Staff Instruction (ESI) or other correspondence as required by MM or HOE.
• Manage Air Maestro library for document review as applicable.
• Maintain Halon Special Permit records, regulatory requirements, and training.
• Maintain the Refrigerant Trading Authorisation records, regulatory requirements, and training.
• Maintain engineer Company Authorisations including renewals or changes in preparedness for approval and distribution.
• Maintain the Field Toolbox serviceability Smartsheet.
• Create meeting minutes where required.
• Manage engineer lone worker devices.
• Explore the filing options for engineering records and broader company best practice (i.e., SharePoint, Smartsheet utilisation)
• Develop the administration for the aircraft modification review process.
• Assistance with Development of the Chem Alert web based chemical safety management systems.

About youYou have strong computer skills, comfortable with Microsoft Office Suite and are confident in picking up the use of new systems. While experience with Air Maestro is desirable, it's not a requirement.Your exceptional organizational and time management skills enable you to juggle multiple tasks efficiently. With meticulous attention to detail, you ensure accuracy in all your day to day. Your strong communication skills allow you to effectively collaborate with others and build strong rapport with both internal and external stakeholders.Additionally, you will need the ability to obtain an ASIC (Aviation Security Identification Card), a crucial credential for fulfilling the role's requirements within the aviation sector.Your future at Babcock - what we offer you

• We provide an agile work environment where you're able to work onsite and remotely, and to set you up for this we provide a laptop and working from home kit if required.
• Our work life integration policy brings together leave entitlements which include annual leave, wellbeing leave, paid parental leave.
• We will provide you with a supportive and engaging environment where you can grow your career, supported by our capability framework plus ongoing access to self-led learning modules through LinkedIn Learning and access to study leave.
• You'll have access to beRewarded which will provide you with endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan.
• Your wellbeing is supported through our online wellbeing program Munch, Mind, Move, Money, access to our employee assistance program plus you can access two days annually from your personal leave as wellbeing days.
• You'll be able to participate in our weRecognise program which is an opportunity to recognise the outstanding work our people do each and every day in living our principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.

Who we are:Babcock International Group, the aerospace and defence company, has been trusted to deliver bespoke, highly skilled engineering services for over a century.Across Australia and New Zealand, Babcock has grown to a team of over 1,300 talented people, and we are on a path of continued growth and expansion. We operate across sectors such as defence, commercial marine, aviation, airports, communications, emergency services and engineering consultancy.If you would like to join us and help create a safe and secure world, together, please apply via the 'Apply Now' button below.To learn more about us visit www.babcock.com.auWe welcome applications from candidates from all backgrounds and experience.Please note, should your application progress you may be required to complete pre-employment checks. These checks may include but not limited to, reference checks, police check, security check, qualifications and right to work.Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant.Job req #57405