Executive Assistant & Project Administrator

Executive Assistant & Project Administrator

• High level executive support role, with an elevated degree of confidentiality
• Advanced proficiency in time management and organisational skills
• Full time, Fixed-Term (3 years) role based in Hobart

About the opportunity

We are seeking to appoint an Executive Assistant and Project Administrator in the Institute for Marine and Antarctic Studies (IMAS) which is part of the College of Sciences and Engineering.

The Executive Assistant and Project Administrator is an administrative position providing a range high level, proactive and timely support to the Head of Centre, Fisheries and Aquaculture (IMAS) as well as assisting with the project administration of several research projects under the guidance of the Head of Centre and will work effectively with the IMAS administration team and project teams.

 What you’ll do:

• Provide high level executive and administrative support to the Head of Centre, Fisheries and Aquaculture, including undertaking communication on behalf of the Head of Centre, Fisheries and Aquaculture as appropriate.
• Coordinate activities on behalf of the Head of Centre, Fisheries and Aquaculture.
• Provide guidance and procedural support for staff and students seeking approval for travel from the Head of Centre, Fisheries and Aquaculture’s Office, ensuring efficient processing, and that policy and procedure is followed.
• Assistance with managing milestone reporting timelines, coordinating research team meetings and take and collate minutes, assist with ethics applications and fieldwork administration, and other requirements appropriate to the level.
• Ensure thorough knowledge and understanding of University delegations and approvals policies, systems and processes.

­What we’re looking for:

• Completion of a degree/diploma in a relevant field with subsequent relevant work experience or an equivalent combination of relevant experience and/or education/training.
• High level organisational skills, including the ability to prioritise tasks, meet multiple deadlines, manage a diverse range of administrative tasks, exercise diplomacy and maintain confidentiality.
• Well-developed verbal and written communication skills.
• Capacity and willingness to have a flexible approach to work and tasks.
• Positive attitude to work and ability to retain composure in a pressured work environment.

Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $99,698 comprising base salary within the range of $76,302 to $85,212 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
• For further information about this position, please contact Professor Sean Tracey, Centre Head - IMAS Research and Education Centres, ***********@utas.edu.au or 03 6226 8***
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 Position Description - 499504 - Project Administrator and Executive Assistant.pdf

Applications close Tuesday, 16 January 2024, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.