AddressCompany description:
Colac Area Health
2-28 Connor St
Colac Vic 3250
Job description:
EXECUTIVE ASSISTANT
Full Time
Colac Area Health is now searching for an Executive Assistant to join our team in Colac to support our CEO!
ABOUT THE POSITION
In this role you will have the opportunity to make an impactful contribution by providing support to our CEO and Executive Team.
You will be trusted to support the CEO and members of the Executive Team by applying a high level of emotional intelligence and a forward-thinking approach to oversee the efficiency of administrative processes and day to day functions.
You will also bring superior interpersonal skills to build and maintain relationships and manage confidential matters with professionalism and discretion.
Responsibilities include:
- Proactive diary management, organising appointments and coordinating future meetings and events to meet timelines and competing priorities
- Creating documentation that will include board and government reports, briefs and minutes through strong proficiency levels in Microsoft Office platforms that include Word, Excel, Teams, Power Point Outlook and SharePoint
- Applying your solutions focused manner and relationship building approach to support the CEO in first line communication with the Board, and all internal and external stakeholders
- Organising meetings, events, and speaking arrangements and prepare all associated agendas, presentations and materials required
- Oversee the Executive Assistant team
ABOUT YOU
If you have proven success providing high levels of support, and exude professionalism and warmth with a proactive approach, then we would love to hear from you!
As the Executive Assistant to the CEO, it is essential that you have:
- Proven experience in an Executive Assistant or office management role
- Previous experience in committee support
Demonstrated ability and experience in the provision of confidential administrative/secretarial support at a senior executive level
Demonstrated, superior organisational and communications skills
High level of computer literacy and demonstrated competence; sound working knowledge of Microsoft Office 365 software (Outlook, Team, SharePoint)
and desirable to have:
Post-secondary school qualifications such as a certificate in administration or a relevant field is desirable
Previous experience working with Boards of Governance
Previous experience in health care agencies
Demonstrated strong values driven leadership skills with a commitment to working collaboratively to achieve agreed organisational vision and objectives.
Willingness to work out of hours when required
Extensive experience and expertise in office procedures/administration, including records management
If you want to join a values based organisation where you will truly feel appreciated for your commitment and great work, you need to apply before someone else takes this opportunity!
Further information may be obtained by contacting Trevor Olsson, Executive Director People and Culture on 03 5232 5***
For a copy of the position description please email: **************@cah.vic.gov.au
To apply visit: https://peopleplus.swarh.vic.gov.au/CAH
Applications close Friday 12th July 2024.
