Executive Assistant to Clinical Director

At Lives Lived Well, we’ve been treating and supporting people whose lives are affected by alcohol and other drugs for over 50 years. We also support people with mental health and gambling concerns and those transitioning from correctional centres. We’re growing fast and building a reputation as a trusted, innovative provider, focused on clinical excellence… and we’d love you to be part of it. 

Your opportunity 

The position of Executive Assistant provides a high level of confidential secretarial, administrative and executive support services to the Director (Clinical Services). The role also supports the effective functioning of the broader Clinical Directorate.  

The role focuses on coordinating work within the Clinical Director’s portfolio, ensuring administrative, information and communication systems and processes are clear, aligned and support the priorities of the Directorate. Some of the functions of the role include but are not limited to: 

• High-level administration, communication and coordination activities for the Director (Clinical Services). 
• Manage and coordinate the Director's calendar by scheduling meetings, researching and preparing travel itineraries and facilitating other commitments as required. 
• Preview, prioritise and monitor emails and, where appropriate, respond to enquiries on behalf of the Director. 
• Examine, evaluate and prioritise correspondence and papers for the Director's attention. 
• Schedule and monitor completion of tasks or submissions against due dates (e.g., Board reports, projects and tenders). 
• Proactively follow up and collate responses for review by the Director to assist in preparation of reports, submissions and other documents. 
• Ensure efficient and effective office management practices by maintaining a comprehensive range of administrative and records management procedures and systems. 
• Support ongoing review and enhancement of clinical policies and procedures. 
• Coordinate, minute and prepare agendas and papers for meetings such as the Clinical Governance Committee, Clinical Directorate, Clinical Sub-Committee of the Board, Research Partnership, Research Working Group and Clinical Audits and Reviews. 

What you’ll bring 

Here’s what you’ll need: 

• Demonstrated experience in a similar position working closely with executive employees and/or board members. 
• A high degree of confidentiality, discretion and attention to detail. 
• Highly developed verbal and written communication skills. 
• Demonstrated ability to establish and maintain effective working relationships and work flexibly as part of a team. 
• Application of sound judgment to make appropriate decisions within the scope of the role and develop practical solutions to issues as they arise. 
• Energy and skills to organise and prioritise multiple work activities to meet deadlines and consistently deliver to a high standard.  
• High level of proficiency in Microsoft Office suite, particularly Teams and OneDrive, and experience in the use of other business and/or clinical systems. Demonstrated use of productivity software, communication tools, project management systems, virtual meeting platforms and emerging solutions including AI-based resources such as Microsoft Copilot will be highly regarded. 

What matters most is that you’ll live and breathe our values, which means: 

• You are humble, human and full of hope. 
• You show up and share. 
• You ask: Why not? And what’s next? 
• You leave a positive wake. 

Why work for Lives Lived Well? 

• An extra five paid leave days per year to support your wellbeing and work-life balance. 
• Salary packaging to increase your take-home pay 
• Casual day Fridays and plenty of social activities
• An employee assistance program (EAP) for you and your family, including emotional, psychological, Financial counselling and wellbeing services. 
• Fitness Passport membership access to a wide range of gyms, pools, and fitness and leisure centres across Australia, at a discounted rate 

The remuneration range for this position is $85K - $95k base salary, plus salary packaging, Superannuation, leave loading (17.5%), and 5 additional days of paid Wellbeing Leave.

Applications close on Wednesday, 3 April 2024, however, we will be interviewing throughout the process and may close applications early

If you would like to review the position description for this role or have any questions, please email: ***********@liveslivedwell.org.au 

 Lives Lived Well is an equal employment opportunity employer. We encourage applications from a diverse range of social, cultural and gender backgrounds that reflect our community including First Nations People. Confirmation of employment will be subject to candidate's possession of a Current Australian Drivers Licence and a completed Australian Criminal History Check.

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