AddressExecutive Assistant to Managing Director (Transactional)
About Us:
As a premier real estate business located on the Gold Coast, we have both Commercial and Prestige Residential divisions specialising in Sales, Leasing, Management and Advisory. Established in 2020, we are focused on providing our clients with quality service and advice. We are a small but growing team of consummate professionals and, in our pursuit of excellence, innovation, and unrivaled service, we are seeking a highly experienced and capable Executive Assistant to work closely with the Managing Director, streamlining processes and allowing them to increase workflow.
The Role:
The Executive Assistant will be instrumental in supporting our Managing Director and wider business leaders from time to time as required. This role requires a unique blend of administrative excellence, organizational acumen, and a person of mature character with a tenacious proactive attitude. It is an active role supporting the MD in their daily activities and key initiatives across the business.
Key Responsibilities:
- Provide direct administrative support to Managing Director, including email & calendar management, scheduling meetings, proposal writing and preparation, report writing and preparation.
- Understand CRM systems and their effectiveness.
- Serve as the first point of contact for internal and external stakeholders, handling correspondence and queries with professionalism and discretion.
- Manage office operations on behalf of the MD, ensuring all administrative activities run smoothly and efficiently, including supply management, equipment maintenance, and office organization.
- Assist the MD and Head of Business Ops to implement office policies and procedures to improve efficiency and support company culture.
- Coordinate relevant specialists to facilitate seamless office management.
- Plan and oversee office events, meetings, and employee engagement activities.
- Handle sensitive and confidential information with the utmost discretion
- Liaise with Clients of the business as directed by the MD, this will include some calling and email.
Qualifications and Skills:
- Proven experience in a Executive Assistant or Personal Assistant capacity for a high performing executive, preferably within the real estate industry although not essential.
- An eagle eye for accuracy in all communications and document preparation is essential.
- Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.
- Strong communication skills, both written and verbal. You are a quick thinking, proactive problem-solver with excellent attention to detail.
- Proficient in Microsoft Office and other office management software is a must.
- Aptitude and positive attitude to grow learn new skills in the delivery of service. Always looking at ways to improve processes.
- Demonstrated ability to work independently using your intellect and common sense.
- Immaculate presentation with own car and licence.
What We Offer:
- A supportive and dynamic work environment.
- Opportunities for career advancement and professional development.
- Competitive remuneration package.
- The chance to contribute to the growth and successof a leading real estate business.
To apply, please submit your resume along with a cover letter explaining why you are the ideal candidate for this role via SEEK or to *******@clarkproperty.net.au. All applications are handled with the strictest of confidence.
