AddressAs an Executive Services Officer you will play a crucial role in supporting the executive team by managing administrative responsibilities, coordinating events and meetings and facilitating effective communication. This position requires exceptional organisational skills, strong attention to detail, and the ability to handle confidential information with discretion. You will be a key point of contact for internal and external stakeholders and must process excellent interpersonal and communication skills.
About the Department:
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the School:
Queensland Education and Training Centre (QETC) is a Department of Education school operating within Brisbane's Youth Detention Centres at Wacol. The school plays an important role in the community by providing young people in detention with the opportunity to gain knowledge, skills, and values that can enhance their capacity to pursue positive choices in the future. Our staff are passionate about helping improve the knowledge, skills and abilities of our students, many of whom have had disrupted or negative experiences of schooling and often have lived through complex trauma and disadvantage. We aim to provide the best education possible to all students so that they may become active and resilient citizens of the future.
About the Role:
You will have responsibility for, but not limited to:
- Maintain effective time management practices for the Executive Principal and Heads of Campus including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls.
- Develop and manage the provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. It involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions.
- Arrange appointments, meetings and conferences, including venues, travel arrangements and accommodation and exercise assigned financial, purchasing and administrative authorities.
- Maintain high accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards, including style guides, templates and other corporate standards.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page response to the How you will/may be assessed section of the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )
