AddressPermanent Part Time Position - 3 Days a Week
A role that really makes a difference
We are seeking a dynamic Facilities Administration Coordinator to join our Facilities Team 3 days a week (Hybrid – 1 day in office, 2 days working from Home). As part of a team, you will champion the administering of facilities management for the organisation through customer service professionalism and attention to detail. Managing incoming requests, SDN team support to complete required works from start to completion.
Don’t tick every box for this job? We still want to hear from you! We prioritise hiring on attitude and competency that we can support with mentoring.
About us, our team and village
SDN is a strong and progressive not-for-profit working in early childhood education, children’s therapies, and family support services since 1905. We’re one of Australia’s most respected children’s services organisations, with 650+ staff across 37 sites in NSW and the ACT.
You’ll highly value the wonderful team at SDN, you’ll be joining an experienced, energetic and results oriented team, where we embrace your skills to make a real difference in the lives of children and families and experience genuine collaboration across SDN.
About this role
Reporting to the Property and Facilities Manager, your key accountabilities are:
- Customer Service – Represent the Facilities team as the first receiver for all SDN’s service requests.
- Facilities Management Application Software - Championing the usage of the Facilities. Management application software throughout the organisation as well as to approved vendors.
- Work Request Response – triage and allocate requests accordingly to SDN management and approval practices.
- Record and Document Administration – Request, collate and maintain facilities operational policies, procedures, records, systems, and administrative documents as required for efficient operations and to ensure external vendors are adhering to legislative obligation as well as SDN policies and procedures.
- Maintenance Works Coordination – assisting in ensuring scheduled maintenance is delivered timely and effectively with minimal disruption and professional outcomes.
- External Contractor Coordination – Communicate, liaise, and gather documentation for external vendors to make sure they meet MTC compliance requirements.
- Contractor Invoicing – checking and uploading all vendor invoices for completed works into SDN accounts system.
- Other - Perform any other duties as requested by your manager consistent with the position
About you
- Previous experience in building services or facilities management preferable.
- Exceptional customer and supplier management skills.
- Ability to manage multiple work requests and suppliers across various sites simultaneously.
- Excellent organisational skills, ability to multitask.
- Self-motivated, performance driven, flexible and adaptable.
- Good interpersonal, written, and verbal communication skills including the ability to liaise with both internal and external stakeholders.
- Understanding of Quality Management Systems, Standards, Codes, Regulations, Rules, Policies, Procedures, and their application.
- Understanding of accounts receivable, payable, and processing of invoices.
- Experience in the management of diverse facilities management issues.
- Strong computer systems skills including Microsoft Suite and other programs associated with Facilities Management.
- Have a current Working with Childrens Check and or ability to obtain one.
About our benefits
- Professional training and development.
- Hybrid working arrangements.
- Discounted childcare fees & priority placement for your children.
- Generous leave entitlements, including 12 days personal/carer’s leave, paid parental/ partner leave, access to purchased leave (up to 2 weeks), paid study leave, access to long service leave after 5 years, paid domestic violence leave, and an extra paid leave day between Christmas and New Year (NSW).
- Employee Assistance Program (free counselling service).
- Up to $500 Finder’s Fee for referrals.
- Monthly and Annual Rewards and Recognition Program.
Full Job Description Link:
https://www.sdn.org.au/media/btsjqiai/facilities-coordinator-2024.pdf
To Apply
If you believe that by working together, we can make the world a better and more equitable place, then we’d love to hear from you.
At SDN, everyone is welcome and respected. We encourage Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds to apply.
SDN Children’s Services is dedicated to being a child-safe organisation, prioritising the safety and wellbeing of all children and young people. As part of our commitment, successful applicants will undergo thorough screening processes during the recruitment phase. Successful applicants will be subject to relevant pre-employment checks including Working with Children Check (NSW), National Police Check and Covid 19 vaccination in line with government regulations.
Please note only shortlisted candidates will be contacted.
