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Form of work
SalaryThis newly created role provides an opportunity to work in and maintain the substantial asset and facility portfolio of the Kalis Group.
Kalis Group is proudly Tasmanian family owned & operated with over 40 years' experience in various businesses. We currently operate & specialize in the following sectors.
Property | Hospitality | Retail
www.kalisgroup.com.au
The Facilities Co-Ordinator will work closely with the Group's Facilities and Asset Manager.
Key Responsibilities
- Act as the primary point of contact for all facility-related matters, liaising with clients, vendors, and internal stakeholders.
- Co-ordinate and oversee facility maintenance, repairs, and service requests to ensure timely resolution and compliance with safety standards.
- Manage vendor relationships and contracts, including procurement of goods and services, negotiating terms, and monitoring performance.
- Assist with the development and implementation of facility management policies, procedures, and best practices.
- Prepare and maintain accurate records, reports, and documentation related to facility operations, expenditures, and compliance requirements.
- Create a culture of service excellence and measurable high levels of customer satisfaction based on a sound set of standards and problem-solving skills.
- Develop and maintain collaborative relationships within the maintenance team, and across the organization.
- Ensure the processes and systems are continually improved to manage a proactive approach to maintenance and to ensure reactive items are addressed (e.g., compliance actions and work orders).
- Schedule preventative and routine maintenance, monitor adherence to planned maintenance schedules and investigate and report significant variances up the line.
- Carry out day-to-day repairs and maintenance of the group properties as required including but not limited to:
- changing light globes and fittings; changing tap filters and washers; unblocking toilets, drains and pipes; patching holes in walls; fixing doors, locks and floorboards; painting.
Qualifications and Experience
- Trade / Electrical trade background preferred.
- Experience with Microsoft Teams and other Microsoft programs.
- Understanding of HubOS maintenance software or willing to learn.
- Able and willing to interpret and understand property leases.
- Manual driver’s license no restrictions.
- Willing to work around the state (a small amount of travel may be required).
- Prior experience within a workplace/facilities services environment preferred.
- Project management experience of capital and improvement activities (preferred but not essential).
- Australian Citizenship required.
Key Competencies
- Time management and technical troubleshooting skills.
- Ensure that communications with staff and stakeholders is respectful; timely and effective.
- You’ll have a solid understanding of health, safety, and environmental regulations and their application in a corporate setting.
- You have a good attention to detail, are organized and can effectively manage and co-ordinate competing demands.
- You can apply a continuous improvement lens and find innovative solutions to addressing challenges and driving efficiency.
- Ensure efficient and professional information flow from maintenance across our sites and externally.
- High attention to detail with the ability to interpret and analyze information.
- Ability to resource information.
- Excellent follow-up skills to see tasks through to resolution and communicate problem status to end users such as notification of completion, notification of delay, and rationale.
- Accurate data entry skills.
- Ability to work autonomously and approach activities with initiative.
- Understanding of trades related to building maintenance and repair.
What we can offer:
- Full time permanent position with an established Tasmanian Family business.
- Personal and professional growth and development.
- Competitive salary commensurate with experience.
- Collaborative and inclusive work environment.
- Flexible work environment.
