AddressHEW level 4 Finance Operations Assistant
Full-time fixed term position until July 2023
Closing date – Sunday 4 September 2022 11.00PM AEST (R-15426)
About This Opportunity
We are seeking an organised Finance Operations Assistant to process a wide range of financial transactions in the Finance and Business Services team.
Reporting to the Senior Finance Officer and working under general direction, the role involves providing timely, accurate and efficient finance transactions processing and data entry related to accounts payable, invoicing, journal entries, credit and debtor management, and registration of assets.
Key responsibilities include, but are not limited to:
Provides efficient, consistent and accurate delivery of a set of assigned Finance transactions services within the client portfolio that meet the strategic and day to day operational needs of clients
Ensures the validity of chart strings used to record transactions. Understands the chart of accounts (CoA) and how it supports the management and governance of budgeting, forecasting and reporting processes across the client portfolio
Undertakes accurate and timely processing of accounts payable, invoicing, debtor and credit management, and receipting for the business unit in line with standard operating procedures and University policy
Processes finance transactions related to the registration, transfers, trade-ins and disposals of assets in line with standard operating procedures and University policy
Processes accounting journals covering internal transactions, cash allocations, reimbursements etc. across the client portfolio
Contributes to asset stocktake activities where required
Maintains effective working relationships with key stakeholders across the client portfolio ensuring the delivery of high quality Finance transactions services to meet client needs
Escalates complex issues, or sensitive client needs, associated with requests for transaction processing that require additional expertise to resolve and execute
Ensures compliance of all Finance transactions with governance protocols, ensuring that University policies and procedures, as well as legislative requirements, are followed and adopted appropriately in the client portfolio
Other duties as reasonably requested by the supervisor
This role is subject to the University’s Code of Conduct.
About You
To be successful in this role you will have the following
Essential criteria:
Diploma qualifications in accounting, business, commerce or a related field with relevant experience in transactions processing or shared services functions and/or equivalent combination of relevant training and professional experience
Ability to apply knowledge of finance systems, policies and processes to a wide range of financial transactions to ensure accurate, timely and efficient transaction processing
Ability to establish and maintain productive working relationships with key stakeholders and clients ensuring service delivery meets key requirements
Experience working with enterprise technology and software solutions and systems, utilising multiple user modules for the submission of a diverse range of data and information sets
Ability to work effectively within a team environment, whilst taking full accountability for the efficient delivery of set tasks within agreed timeframes and to agreed service standards
Experience working in service delivery functions in complex stakeholder and policy environments.
What We Can Offer
This is a Full-time fixed term position until July 2023 at HEW level 4.
The full-time equivalent base salary will be in the range $66,733 - $70,842, plus super of up to 17%. The total FTE package will be in the range $78,077 - $82,885 per annum.
For further information about UQ’s benefits, please visit Why Work at UQ and review The University of Queensland's Enterprise Bargaining Agreement 2018-2021.
Questions?
To discuss this role please contact Eileen Zhai at ***********@uq.edu.au
For application queries, please contact ***********@uq.edu.au stating the job reference number in the subject line.
Want to Apply?
All applicants must supply the following documents for your application to be considered:
Cover letter addressing the ‘About You’ section
Resume
To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted.
Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.
Other Information
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
We value diversity and inclusion, and actively encourage applications from those who bring diversity to the University. Our Diversity and Inclusion webpage contains further information if you require additional support. Accessibility requirements and/or adjustments can be directed to ***********@uq.edu.au.
If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.
