Group Administrator – Engineering & Projects

Full-time position with an attractive remuneration for the right candidate. McMahon Services offers weekly pay, access to a range of employee benefits, Employee Assistance Program and encourages professional development, training and career growth.

This will include, but is not limited to:

General administration

• Overall management of all administrative tasks for the Engineering & Project Group
• Maintain EGM calendar and schedule meetings, including preparing agenda, and recording minutes of meetings
• Manage travel, car hire, accommodation arrangements and uniforms for the Engineering & Project team
• Conduct clerical duties, including filing, answering phone calls, responding to emails, maintenance of registers and preparing documents

HR

• Facilitate human resource activities for the Engineering & Project management team including recruitment, training, onboarding/offboarding employees and processing weekly employee timesheets

Communication / Culture / Social media

• Manage and organise internal and external Customer Stream events
• Draft internal and external communications including social media platforms

Commercial / Financial

• Process invoices, goods receipting and raising purchase orders
• Administer supplier agreements, insurance documentation and onboarding new suppliers and contractors

• Provide administrative support to the commercial team in drafting, updating and collating contracts, subcontracts and other commercial agreement
• Complete reviews of expense claims to ensure consistency with Company Policy

Pre-Contracts / tendering

• Provide support to the estimating team in the collation of tender documents / submissions
• Develop / or assist in development of tender collateral including project sheets, CV’s and other marketing type documentation

To be successful in this role, you will have:

• Experience in using Microsoft professional suite and ideally experience with Project Management platforms such as Pronto XI, Procore, SitePass and Adobe (or similar) and a range of Microsoft Office applications
• Excellent verbal and written communication skills
• Experience managing human resources matters and handling confidential information
• Proven experience managing project financials, debtors and creditors
• Experience developing internal processes and documentation systems
• Exposure / experience in tendering, pre-contracts and marketing
• Ability to adapt to changing situations in a calm and professional manner
• Willingness for personal development, training and upskilling
• Previous experience in the building and construction services sector is advantageous