Hr Coordinator

HR COORDINATOR:

As a hands on and pragmatic HR Co-ordinator you will shine in a rapidly changing environment and genuinely enjoy getting the job done for your team and customers in this standalone role. This role is an excellent opportunity to be involved in a wide variety of workflows and gain exposure to HR in a consulting company. The best candidate could be someone who has relevant experience within a generalist HR capacity across a broad spectrum of operational and strategic HR workflows.

ROLES AND RESPONSIBILITIES:

• Support the functionality and upliftment of FourPLs HRIS – Employment Hero.
• Manage Laptop register and Laptop renewal program. Includes management of Acronis Virus protection.
• Manage FourPL team Profile and CV database and ensure that Profiles and CVs are up to date.
• Oversee scheduling of performance reviews for team members, collection of peer and customer feedback and collation of performance review templates within our Human Resource system.
• Respond to internal and external HR related inquiries or requests and provide assistance.
• Redirect HR related calls or distribute correspondence to the appropriate person of the team.
• Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, scheduling interviews, drafting cost models, issuing employment contracts etc.
  • Perform orientations, onboarding, and induction via our HRIS- Employment Hero, and update records with new hires.
  • Issue Employment contracts for new hires (after Offer sent and returned). Ensure all Offers and Employment Contracts are fully executed
  • Reference checking
  • Scheduling meetings as part of Week 1 onboarding for new hires
• Engage in proactive recruitment by building a keep warm list or talent pipeline for anticipated future hires.
• Keeping abreast the Policies and Procedures document and any other policies as required from time to time.
• Assisting with salary benchmarking and appraisals.
• Support, coordinate Schedule meetings, interviews, company events etc.
• Support and Coordinate Consultant training and attendance at seminars/conferences.
• Support and coordinate annual events, including Flu Vaccinations, team get togethers, social functions and customer events.
• Produce and submit reports on general HR activity.
• Ensure employee records are filed and up to date. Ensure all records are up to date within the HRIS and SharePoint.
• Develop and administer employee well-being and staff satisfaction surveys as requested by the management team. Collate and summarize findings.
• Undertake all operational HR processes and initiatives, such as collection of employee feedback, Award nominations, collation of monthly Townhall meeting deck.
• Assist to develop and implement Strategic HR initiatives: employee benefits, policy enhancements and refreshes, skills matrix development, day to day activities.
• Maintain regular cadence with the management team and line managers for all people-related matters.
• Issue weekly HR Updates regarding recruitment, people, and operations. 
• Conduct health and well-being checks.
• Work closely with Finance regarding final pay processing, any employee variations to salary or working arrangements, general enquiries, and timesheets.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Conduct exit interviews and summarize findings for the management team.
• Manage all offboarding formalities and collection of laptop and assets on the last day of the departing team member.
• Manage bookings for bookable office spaces/meeting rooms.
• Manage FourPL offices and ensure staff have a suitable, professional working environment.
• Track stocks of office supplies and place orders when necessary.
• Manage distribution of FourPL merchandise.
• Distribute office supplies/products/gifts to team members as required.
• Submit timely reporting and prepare presentations/proposals as assigned.
• Assist to arrange staff and customer functions.
• Act as Emergency Warden.
• Assist in any other ad-hoc or administrative tasks as required from time to time.

QUALIFICATIONS/ EXPERIENCE:

• Appropriate tertiary qualifications or 3+ years of relevant experience within a generalist HR role.
• Knowledge and experience using Microsoft Office 365 (including Outlook, Teams, Word, PowerPoint and Excel). 
• Would be great if you had experience in Employment Hero, WorkFlow Max, Xero, and Float are desirable.

SPECIAL CONSIDERATIONS:

• Flexible Working Arrangements
• Hybrid: Work from home option
• North Sydney location

WHO IS FOURPL?

FourPL is an Australian IT consulting company specialising in Supply Chain and Business Spend Management. Our team of consultants, analysts and project managers work with leading organisations providing ICT consulting services.