Innovation Program Coordinator

Acknowledgement of Country
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The Opportunity

• Be part of a successful & high performing team
• Contribute to the effective delivery of multiple concurrent programs
• Provide admin support to world class innovation initiatives that create impact

Our CSIRO was first formed to fast-track technology and ideas into the market and to get it into people's hands more quickly. The ON Innovation Programs continue to support researchers and deep tech businesses create impact with their work.
As a successful Innovation Program Coordinator, you will be a personable, and proactive individual who is able to think creatively to respond successfully to a broad range of initiatives in a complex and fast working paced environment. This valuable role centres around operational excellence and providing general advice and support across the ON team while also supporting the delivery and administration of the ON Innovation Programs, maximising the service experience for the program participants and broader innovation ecosystem. Specifically, this will be achieved through the planning and execution of well-designed and managed projects, effective stakeholder management, and robust contractual and financial management.
If contributing to meaningful work in a team that values diversity, dedication and creating success is important to you, then this may be the role for you.
Your duties will include:

• Coordination of all ON Program activities, by sharing in the provision of operational and administrative support for delivery of multiple concurrent programs.
• Supporting procurement processes, including contract management, for key delivery partner engagements.
• Supporting project budgeting, tracking, reconciling and monitoring project financials, and processing invoices.
• Undertaking project reporting, including data capture and generation of regular and ad hoc metrics and deliverables.
• Supporting project communication for internal and external stakeholders; maintaining a schedule of meetings and communication mechanisms to share key project outcomes.
• Acting as a producer for virtual workshop sessions, including managing breakout rooms and troubleshooting technical issues with attendees.
• Being the main contact point for participants of Innovation Programs, sending group messages, answering queries.
• Organisation of stakeholder communities, including the creation and management of distribution lists, supporting the planning and execution of engagement activities, and building strong relationships across a variety of stakeholder categories.

Location: CSIRO Sites in Brisbane, Sydney and Melbourne preferred. Other locations will be considered. A hybrid working environment is available.
Salary: AU $68,148 to $84,415 p/a + up to 15.4% superannuation
Tenure: Specified term until 31 December 2025
Reference: 95575
To be considered you will need:

• Previous experience in an administrative role providing proactive support in a fast-paced and complex environment.
• Experience managing contact lists and large networks of valued stakeholders, particularly where you can cite measurable instances of managing high-quality communication plans and interactions with high-profile stakeholders.
• The confidence to operate effectively in situations that lack clarity and to quickly adapt in changing circumstances, to achieve objectives.
• Strong attention to detail and excellent organisational skills, with the appropriate foresight to anticipate and prioritise conflicting demands, and to identify and escalate issues and risks in a timely manner.
• Demonstrated ability to work effectively with minimal direction whilst showing initiative.
• The ability and willingness to generate improved solutions in work situations, trying creative ways to deal with problems and opportunities.
• Experience in an innovation context (e.g. startup / accelerator / incubator, corporate innovation or research commercialisation) is desirable.
• An interest in Science and Innovation in Australia and a genuine passion to see great Australian research translate into real world outcomes is desirable.

For full details about this role please review the
Eligibility
Applications for this position are open to Australian/New Zealand Citizens and Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.
Flexible Working Arrangements
We work flexibly at CSIRO, offering a range of options for how, when and where you work.
Diversity and Inclusion
We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.
About CSIRO
At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.
CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.
Join us and start creating tomorrow today!
How to Apply
Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.
Applications Close
7 January 2024, 11:00pm AEDT