AddressAccounting firm located in Ipswich seeking a motivated and detail-oriented Junior Administrative Assistant to join our team.
This is a fulltime position 8.30-5pm Monday to Friday with extended times over tax season.
Role Overview
In this role, you will play a vital part in ensuring the smooth operation of our office. Your organizational skills, attention to detail, and ability to handle various tasks will contribute to our overall efficiency.
Key Responsibilities
- Front Desk Reception:
- Greet clients and visitors warmly
- Manage incoming calls and inquiries
- Client Bookings:
- Schedule appointments for clients
- Coordinate meeting rooms and resources
- Correspondence:
- Type letters and emails
- Handle mail distribution
- Client Support:
- Follow up on client queries promptly
- Provide excellent customer service
- Document Management:
- Scan and organize electronic documents
- Maintain accurate filing systems
Qualifications and Skills
To be successful in this role, you should possess the following:
- Excellent Organizational Skills:
- Keep track of multiple tasks efficiently
- Maintain order in a busy office environment
- Strong Interpersonal Skills:
- Communicate effectively with clients and colleagues
- Handle inquiries professionally
- Computer Proficiency:
- Competent in using standard office software (e.g., Microsoft Office)
- Willingness to learn new programs
- Valid Driver’s License
