AddressThis role offers a Competitive Salary + Super + Employee Lifestyle Program (ELP)
Mintwell is one of Australia’s few truly independent private wealth management advisers. We recognise that our clients' financial goals are as individual as they are. At Mintwell, our mission is to collaborate with our clients to create opportunities through uncompromising integrity, trust and personalised service.
The Role:
The role of a Junior Business Support Officer is to provide administrative support services to senior management and divisional staff, to facilitate efficiency and effective resource management enhancing their capacity to achieve key objectives. You will be assisting across various business operations and will be responsible for administrative tasks such as record keeping, scheduling and general office management. The goal of the Junior Business Support Officer is to learn about the industry, gain insights into business operation and contribute to the organisations objectives by shadowing the experienced professionals at Mintwell.
Tasks and Responsibilities:
- Managing the executive director’s diary appointments to facilitate the effective use of their time
- Provide a range of administrative and support services, including records management, routine correspondence, meeting and event coordination to support the effective operations of the team
- Respond to enquiries via phone, email and mail, and escalate and redirect issues as required to ensure the provision of accurate information
- Update and maintain records and database, complying with administrative systems and processes, to ensure all information is accurate, stored correctly and accessible
- Collaborate with teams across different departments to assist in planning, executing and monitoring various business projects
- Assisting with ongoing projects
- Identify opportunities for streamlining organisational workflow and productivity, and process efficiency improvements within the business operations
- Collect and compile information for, and prepare documentation and correspondence in line with quality and organisational requirement to support information flow and inform decision making
Desired Skills and Experience:
- Recognise when to make decisions and ask relevant questions
- Experience in a broad range of secretarial, administrative and clerical functions
- Excellent interpersonal and oral communication skills
- Ability to produce clear, concise and accurate written communication
- Well-developed time management planning and organisational skills to ensure tasks are completed within deadlines
- Extensive computer skills including experience with Microsoft Office software including Word, Excel and PowerPoint for professionally preparing documents
- Ability to develop skills in key software systems and provide basic instructions on use of systems by new staff
- Understanding of records management principles and experience in maintaining manual and computerised record management systems
- Establishing and maintaining effective working relationships with internal and external stakeholders
- Minimum qualification high school diploma
- Demonstrate the ability to grasp new concepts, processes and technologies and apply them effectively and independently.
- Exhibit the ability to take initiative and complete self-directed tasks demonstrating proactive work ethic
- Passion for learning and developing skills in various business functions
Mintwell can Provide:
- A strong and highly regarded mentoring program to enable you to get up and running quickly
- Full on the job training and cross training in other teams within the company
- A team culture that values its employees and is open to change
- Employee Lifestyle Program
