AddressAbout Allied Pumps
Allied Pumps is a proud West Australian family-owned and operated company with over 30 years of experience. We have earned a stellar reputation for excellence in safety, reliability, customer service, and value engineering.
At Allied Pumps, we specialise in delivering top-tier pumping, treatment, and storage systems. Our expertise and cutting-edge solutions have been pivotal in numerous high-profile projects across the mining, commercial, industrial, environmental, process, and water infrastructure sectors, both nationally and internationally. Our diverse client base includes ASX-listed companies, government departments, and specialised sole traders.
Our Values - Accountable, Loyalty, Learning, Innovating, Exceptional, and Dedicated continue to be at the heart of this success story. Our partnerships continue to help us deliver our vision to improve the quality of life for our community through safeguarding a precious resource, water.
About the Role
We are excited to welcome a Junior Contracts Administrator to our Shared Services Division on a part-time, permanent basis (30.4 hours per week). Based at our Canning Vale HQ and reporting directly to the Legal Counsel, you will play a vital role in supporting the tender, negotiation, delivery, and close-out phases of the contract lifecycle. As a valued team member, you will be expected to engage in continuous improvement activities and contribute to our organisational goals for a lean and efficient work environment.
Key Responsibilities
Provide pre-execution support and assist the Legal Counsel with:
- Reviewing contracts and terms & conditions (from EPC/EPCM, mining companies, and suppliers).
- Identifying and mitigating contractual risks.
- Completing commercial clarifications.
- Assessing contract cash flow.
- Participating in internal governance meetings.
Proactive Contract Handover, Administration, and Project Management Support:
- Progress payments, invoicing, and reporting.
- Notices of Delay/Extensions of Time/Variations.
- Handle incoming Technical Queries/Requests for Information.
- Manage delivery and return of Insurance Certificates of Currency and Bank Guarantees.
- Participate in regular meetings with project managers, clients, and PPSR matters.
General/Other Responsibilities:
- Address general commercial issues and questions.
- Support accounts receivable with unpaid invoices.
- Drive continuous improvement regarding industry best practices, regulatory requirements, and emerging trends in contract management.
- Assist with updating and creating new internal processes and policies.
About You
To excel in this role, you should have proven experience in an administration role, ideally within the construction, commercial, or mining industries. Alignment with our company values, a commitment to continuous learning, and a positive ‘can-do’ attitude are essential. Additional sought-after qualities include:
- High attention to detail and ability to prioritise tasks and meet deadlines.
- Professional, friendly demeanor and strong team collaboration skills.
- Experience dealing with contracts for design, supply, manufacture, and installation.
- Desirable software knowledge includes Smartsheet, MS Suite, Aconex, and FELIX.
What We Can Offer You
- A generous salary package and participation in our monthly team bonus scheme.
- Career development opportunities with a rapidly growing company.
- Free on-site parking, daily morning tea, and Friday luncheons.
- A family-friendly, collaborative, and forward-thinking work environment.
- Employee Assistance Program entitlements.
Join us at Allied Pumps and be part of a team that values growth, efficiency, and excellence in contract administration. Apply today and take the next step in your career!
