Kites Program Assistant

ABOUT USAmana Living is one of the largest Aged Care providers in Western Australia and has been responding to the needs of older people and those who care for them since 1962. We offer a broad range of services, including residential care facilities, transition care programs, retirement living villages, home care, day care, respite, and dementia specific services. Together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life.THE ROLEThe role of a Kites Program Assistant is responsible for assisting the Group Activity Managers with the planning of day trips, and suitability of current and new venues to ensure client suitability and safety.This is a permanent full-time role (Monday to Friday 0800-1600) in our Subiaco office.Key responsibilities

• Completing a separate week day trip monthly planner for the North and South regions, no later than two weeks prior to the start of every month
• Assisting Group Activity Managers with the Kites Program and Shopper Bus Service quarterly planning in collaboration with Kites CSWs , to be completed a month before the start of each quarter
• Risk assessing current venues/destinations used in the Kites Program and Shopper Bus Service to ensure ongoing suitability and safety for Amana Living clients
• Researching and risk assessing new suitable and safe venues/destinations, ensuring there is a wide variety of choice
• Booking lunch venues for the planned day trips in advance
• Accompanying Kites and Shopper Bus Workers with their client groups occasionally to obtain client face to face feedback as well as monitor occupational health and safety throughout the day
• Completing day trip surveys with clients to collect feedback and ideas of day trip destinations then ensuring these ideas are assessed and used in the Kites Program planning
• Collaborating with Group Activity Managers calendars when planning off site risk assessments to ensure an Amana Living fleet vehicle is available to use
• Liaising with Kites Workers regularly and attending their staff meetings on occasion to ensure their ongoing involvement with the Kites Program planning
• Maintaining current and building new stakeholder contacts
• Ensuring the day trip destination spreadsheet displays correct and up to date information
• Posting flyers and assisting the Group Activity Managers with growing the Kites Program and Shopper Bus Service, as needed
• Providing relief support when Group Activities Manager is on leave
• Preparing CHSP Welcome Packs and Home Care Files as required.

ABOUT YOUCompetencies & Behaviours

• Ability to work under pressure to meet deadlines while maintaining a high level of accuracy
• Demonstrated focus on the delivery of superior customer service
• Well-developed interpersonal and communication skills
• Proven organisation, planning and time management skills
• Ability to take ownership of delegated tasks from start to finish
• Confidence to use initiative, coupled with a creative approach
• Focus on continuous improvement
• Ability to work independently and as a member of a team

Essential Criteria

• Experience and knowledge of Occupational Health and Safety (desirable)
• Experience in planning/organising trips and events (desirable)
• Previous experience working with people within the aged care industry (desirable)
• Intermediate skills in Microsoft Office, particularly Word, Excel and Outlook
• Ability to obtain a National Police Clearance (within 6-months validity)
• Valid 'C Class' driver's licence
• Evidence of COVID-19 and current 2024 Flu vaccinations
• Successful completion of pre-employment physical and reference checks

WHAT'S ON OFFERWorking for Amana Living offers you a fulfilling career with the opportunity to have a meaningful impact on the community we support, while advancing your professional development in a high performing team.

• Salary packaging benefits up to $18,550 per annum
• Discounted private health insurance with HBF and Medibank Private
• Health and Wellbeing programs and more!

Shortlisting and interviews will commence immediately.Advertised: 16 Apr 2024 W. Australia Standard Time
Applications close:06 May 2024 W. Australia Standard Time