Legal Administration Assistant

We are a leading Criminal Law firm in Melbourne seeking a full-time legal assistant to attend to general office/reception duties and provide assistance to our team of solicitors.

As our Legal Administration Assistant you will be highly organised, well-presented, motivated and a confident individual with the ability to problem solve, prioritise tasks and assist wherever necessary in the office. 

Office and reception duties include:

• Meet and greet guests at reception;
• Maintaining meeting room and reception area;
• Kitchen management;
• Mail distribution;
• Organising couriers; and
• Out of office tasks.

Secretarial duties include:

• Assisting lawyers and legal secretaries wherever necessary;
• Word processing and Dictaphone transcribing;
• AI transcription;
• General administrative tasks;
• Collating client briefs for Counsel;
• Filing, photocopying and scanning; and
• Diary and file management, including archiving of files.

The successful candidate should have:

• Minimum 1 year of legal assistant experience;
• Excellent organisational skills;
• Professional presentation; 
• Enthusiasm and honesty;
• Exceptional communication skills and a professional phone manner; and
• Intermediate/Advanced Word, Leap and Outlook would be beneficial.