AddressAs a full-time, permanent Legal Liaison Assistant, based out of beautiful Sawtell, you’ll support and work closely with our Chief Legal Officer and Legal Liaison Manager, who are based on site, providing support and liaising with our legal teams.
You’ll facilitate information flow throughout the legal management network at Shine, and across our branches around Australia, escalating matters to the Chief Legal Officer to ensure best practice throughout our organisation. You’ll identify areas for improvement, ensuring compliance across the business, to assist in growing our varied practice areas, and assist with diary management and high level email management.
This is an ideal role for an individual who has worked closely with a busy senior professional previously, who has strong administration and analytical skills. And for someone who understands the complexities of a large organisation, ensuring that matters are brought to the Chief Legal Officer in a timely manner.
You’ll support our team by:
- Advising of matters requiring attention, with associated deadlines, and preparing relevant documentation.
- Building relationships with key internal and external stakeholders and acting as a first point of contact for the Chief Legal Officer.
- Preparing reports, business papers, presentations, documentation and correspondence.
- Taking and circulating minutes and action items and following up stakeholders across the business to close relevant actions.
- Prioritising the Chief Legal Officers emails and work commitments and keeping relevant stakeholders updated.
- Organise functions, training sessions and other work-related events, including arrangements for travel and accommodation for attendees as required.
- Taking a proactive approach to effectively manage their complex calendar and travel arrangements of the Chief Legal Officer
- Complete monthly credit card reconciliation.
- Undertake all activities with a high level of discretion and confidentiality.
- Demonstrated high level administrative experience, having supported a senior professional previously.
- Advanced written and verbal communication skills.
- An ability to develop influential relationships with key stakeholders at all levels.
- A highly organised, proactive nature, with the ability to forward plan an executive’s requirements and ensure their adherence to schedule.
- Strong diary management experience, utilising Outlook.
- Strong skills in Word, Excel and PowerPoint and Outlook.
- Minute taking experience, with strong attention to detail.
- An adaptable nature: flexible, resilient, and capable of managing competing priorities and changing deadlines, within a fast-paced corporate environment.
At Shine, purpose really matters.
- It’s our clients, who summon the courage to stand up to injustice.
- It’s the communities we are part of and support every day.
- It’s our team, who champion what’s right and make this place what it is.
Here are some of the things we hope you’ll love about working with us:
- Connect and be you: Get the benefits you need, and work with truly authentic people. And you can enjoy the security of a large, well-established firm that treats you as a person, not a number.
- Challenge and be challenged: We’re not here for “easy”. We want you to take your place at Shine and make a real impact. Question and challenge - that’s how we grow.
- Achieve and grow: Start your Shine journey with our in-house learning programs, where you’ll find immediate connection and be set up for success. You will be provided real opportunities to step up and grow - within your role and beyond.
Excited to join us and stand up to injustice? Join us and build a career that means so much more.
Apply now and make Shine Justice a place for you.
As part of The Circle Back Initiative, we want you to feel supported through our recruitment process, which means that you will hear back from our friendly team – no matter the outcome.
We are an Equal Opportunity Employer committed to a diverse workforce.
Additional information
- Your calling to right wrong. Support our team as we champion what's right
- Work with authentic, supportive people who are truly invested in you
- Go further - be supported to challenge and step up, and trusted to deliver
