Management Assistant - Technology

he Office of the CIO (OCIO) is a multi-disciplinary team that drives operational excellence by consistently communicating, planning, monitoring and evaluating performance for Technology for ING Australia ensuring the teams “are doing the right things” and “doing things right”. The team delivers CIO business management; strategic planning and insights; commercial management and governance; operations and performance management in strong partnership with the technology leadership team, marketing, finance, HR, risk, procurement, the transformation office and global counterparts.

We’re looking for an IT Admin Coordinator to join our newly created Office of the CIO team. You’ll ensure all administrative matters are managed efficiently and will assist our Senior Leaders with a variety of tasks each day including: proactive support of diary management, email monitoring, meeting coordination, team social and video conferences, team event and catering coordination, international and domestic travel arrangements as required along with some general administration tasks. 

We’re looking for a proactive and energetic individual with excellent communication skills who is comfortable working with senior leaders and managing conflicting priorities in a fast paced environment.   Whilst there will be some shared responsibilities, your role will predominately be focused on providing administration support to3 Heads of Technology.

What you’ll do

• Maintaining Team Intranet Pages and Microsoft Teams Channels where required to ensure that team documents and news items are updated in a timely manner.

• Assisting in the preparation, formatting and collation of papers/reports for department and team-wide meetings and committees.

• Assisting with the preparation of minutes, following up on action items and their status where required

• Assisting in the planning, preparation and running of team functions and events

• Supporting the team with on-boarding and HR related administration activities

• Acting as a key contact for the teams to provide answers to their questions and  assist with ad-hoc tasks

• Using initiative and judgement to ensure matters are dealt with expeditiously and appropriately, identifying those which should be referred / known to others.

What you’ll bring

• Experience as an Office Coordinator with proven experience supporting leadership teams

• Experience juggle multiple priorities: things can get busy sometimes and you’ll be someone who can thrive under pressure and help things stay on track.

• Proven experience managing multiple diaries: we live in a mad-world and meetings can quickly fill up a day. You’ll work with your Leadership Team to ensure the right stakeholders are included in various meetings, stakeholders are prepared, and also help to remove meetings which may not be needed.

• Fantastic attention to detail, organisation skills and proficiency in MS Office Suite.  Sometimes our Leadership Team may need to present information at short notice, and we’re hoping you can help them consolidate information into presentable slides that their audience can easily digest.

• Drive to continuously improve how things get done so that tomorrow is easier

What’s in it for you?

• International Career Opportunities

• Drop everything and learn with over 16,000 professional and personal development courses on offer

• Wellbeing and Volunteer Days

About Us

At ING, we want to make life simpler and more worthwhile – for everyone who banks with us, for the people who work with us, and the community at large, too.

When you come to work at ING, you’re joining a modern and progressive team where individuality isn’t just accepted, it’s encouraged. You’ll be surrounded by people who are friendly, inclusive and respectful, who want you to reach your potential. It’s one of the many reasons we’re proud to be an Employer of Choice for Gender Equality.

We give people the freedom to take risks, stay curious and think differently, and seek new and better ways to make things happen.  We’re here to help you get ahead. And with our global network, there’s plenty of scope to take your career in new directions, perhaps even ones you’ve never considered.

People of all ages, sexual orientations, cultures and backgrounds are welcome to apply – likewise if you’re an indigenous Australian, or you’re living with a disability, or you have family or caring responsibilities.

Sound like the kind of place you’d feel at home? We’d love to hear from you.

(One last thing, ING operates a direct talent sourcing model. So no agency introductions, please.)