Marketing and Submissions Specialist

About Us

At HDR, we specialise in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. 

HDR supports an inclusive and diverse work environment and is an equal opportunity employer. We encourage Aboriginal and Torres Strait Islander Australians and people of culturally diverse backgrounds to apply.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That colouring outside the lines can illuminate fresh perspectives. And that small details yield important realisations. Above all, we believe that collaboration is the best way forward.

The role

To support HDR’s continued commitment to design excellence and innovation, our architecture practice is looking for a passionate Marketing and Submissions Specialist to join our Melbourne Studio. Utilising your experience in writing tenders and Submissions within the AEC industry, you will support our teams to manage the expression of interest and tender submission process to support the growth of our architectural practice. 

Reporting to the Senior Pursuits Specialist, you will work in a fast-paced and team-oriented environment where innovation is encouraged, and delivery excellence is celebrated. You will support the execution of Marketing and business development pursuits, including managing the pursuit (bid) process, coordinating production, contributing to content and taking responsibility for the delivery of the submissions.

This is a critical role to support the project outcomes of our studio, and we’ll count on you to:

• Read new tender documentation and fully understand the requirements for the submissions process, including coordinating internal strategy meetings, follow up meetings, staff and sub-consultant input to meet deadlines
• Populate response schedules, spreadsheets and project outlines with key data.
• Managing the entire submission process, coordinating and editing input from a number of stakeholders and ensuring all contributors meet the required timeframes
• Managing the appearance of the final document in InDesign, source photography, CVs, references and other material as appropriate
• Writing sections of the submission developed from bullet points and other information provided.
• Instigate and manage the go/not go process.
• Update CRM database with leads and pursuits as received.
• Ensure Marketing and pursuit material is up to date, including project sheets and CV’s.

Qualifications and Skills

• Relevant tertiary qualification (eg. Marketing, Communications, Journalism or Professional Service degree, such as Architecture, Landscape Architecture or other related technical field is preferred) 
• 3-8 years’ experience working in a bids or pursuits capacity, preferably within the AEC industry.
• Strong knowledge and experience working in the Victorian market.
• Experience working within architecture - advantageous.
• Mastery of Adobe InDesign CC and MS Office products.

This role is suited to a highly organised professional who has a keen eye for detail and a willingness working to tight deadlines. Your ability to manage multiple priorities whilst coordinating high quality bid and tender documentation will be critical to your success.

Benefits and Culture

• Broad-based Employee Shares Program
• Global organisation with opportunities for international travel and collaboration 
• Award-winning sustainable projects
• Flexible work arrangements
• Financial advice and wellbeing programs
• HDR University learning platform with access to webinars, LinkedIn Learning, and the Pinnacle Series
• Rewards program including referrals, long service awards, and certification bonuses
• Company paid Annual Professional Membership Fees
• Company paid Parental Leave for primary and secondary caregivers (with Super)
• Employee Assistance Program 
• A culture that supports and encourages inclusion and diversity where each of us are welcomed, valued, respected, and empowered to bring our authentic selves to work every day

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you licence to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.