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SalaryDo you want a high-flying corporate career working for Australia’s largest ready-made meal manufacturer, servicing diverse industries including aviation and retail?We have an exciting opportunity available for an Office Administrator to join our friendly and supportive team on a full-time basis at our facilities in Crestmead, Brisbane.More about this role:Reporting to the Operations Manager, this role is seen as the first point of contact with our Snap Fresh team. The role will be responsible for overseeing the day-to-day administrative functions of the Snapfresh facility, including but not limited to management of the front desk, security tasks for entry and exit, managing office visitors, and meeting rooms. Additionally, this role will support the finance and maintenance teams in managing clerical tasks such as data entry, filing, order management, and goods receipting.In a nutshell, you will be responsible for:
- Greeting all site visitors and contractors in a friendly and professional manner and sign them in using the correct procedures.
- Manage Front Desk – this includes vetting all visitors, correspondence, deliveries, and service providers.
- Coordinate all incoming and outgoing mail.
- Manage bookings for interview rooms, meeting rooms and boardroom as required.
- Responsible for office presentation, ensuring bathrooms, kitchens and storage areas are well maintained, are in good repair, and are neat and organised.
- Responsible for ordering, receiving, stocking, and distributing of stationary, and office supplies, including keeping the stationary cupboards neat & tidy.
- Responsible for ordering, receiving, and stocking kitchen supplies.
- Assist Manager Operations with coordination of office repairs and maintenance.
- Provide clerical support to the Maintenance department including Mex system.
- Assist Finance team with invoicing checking, scanning, and recording as required.
- Assist with the organisation and implementation of events as requested from time to time.
- Support the recruitment, onboarding, and training of new employees.
- Provide assistance with ad hoc marketing, communications, and event related tasks, including distribution of materials.
- Carry out additional duties as may be reasonably requested by Senior Management.
- Experience in a customer service, reception, or switchboard environment.
- Computer literate in both mainframe and PC based applications, Word, and Excel.
- Effective verbal communication and interpersonal skills, with the ability to liaise with people at all levels in an informative, accurate and positive manner.
- Demonstrated skills in written communication, numeracy skills, time management, attention to detail.
- Self-motivated, highly organized dealing with various departments and can manage conflicting priorities.
- Proficient in the use of telephone systems with a professional phone manner.
- Ability to handle challenging situations with tact and diplomacy.
- Demonstrated ability to work with a diverse group of stakeholders in a high volume (fast paced), high value environment.
- High level of professional presentation.
- Free onsite parking and staff meals.
- Be part of a close knit and dedicated team that are committed to excellence.
- Access to our corporate LinkedIn Learning account.
- Discounts at hundreds of retailers, discounted health insurance, and wellbeing resources including online exercise classes.
