Office Manager

Title: Office Manager

Location: SOR

Type: Permanent Fulltime

Role Overview: As an Executive Assistant/Office Manager, you will play a crucial role in ensuring the smooth operation of our client's office. Your responsibilities will span various areas, including office management, reception, IT support, event coordination, policy maintenance, and financial tasks.

Responsibilities:

Office Management:

• Organise office activities, resources, and facilities.
• Handle courier coordination, office supplies, filing, and archiving office records.
• Maintain the contacts database.
• Liaise with the Property Manager and cleaners.
• Oversee maintenance tasks for the Maintenance Officer.

Reception and First Point of Contact:

• Welcome visitors and callers.
• Monitor the general email inbox.
• Provide general support to the Production and Development Teams.

Executive Assistant (EA) Duties for Managing Director:

• Manage the MD’s day-to-day diary.
• Prepare for meetings and arrange domestic and international travel.

IT Management:

• Triage IT issues and collaborate with external IT consultants.
• Onboard and offboard employees and contractors with workstations and email accounts.

Event Management:

• Lead the organisation of internal social events and external premieres.

Policy Management:

• Maintain and update Health and Safety Policies and other company policies.

Financial Tasks:

• Reconcile credit card transactions and process production per diems and petty cash requests.

Qualifications and Experience:

• Proven experience in managing various aspects of office operations.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in IT management and event coordination.
• Familiarity with financial tasks and policy maintenance.

If you are confident with your experience, please click on the 'APPLY NOW' link to send your updated resume to Katrina Raagas at Hays. Any queries call (08) 9265 9146. Please note, only successful candidates will be contacted.

At Hays, we valuediversity and are passionate about placing people in a role where they canflourish and succeed. We actively encourage people form diverse backgrounds toapply