Personal Assistant To Group General Manager Human Resources

At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. Two recent accolades to reflect this are:

· #1 in AFR BOSS' Best Places to Work in Property, Construction & Transport 2022

· #1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review

We also offer a number of competitive and unique benefits for permanent employees including:

· Flexible Work Arrangements

· Leadership and Professional Development Programs

· Unlimited Volunteer Leave and National Community Day

· Mirvac Pride Committee

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

Our opportunity

As Personal Assistant to Group General Manager, Human Resources you will provide exceptional professional and administrative support to the Group General Manager, Human Resources.

Your responsibilities will include:

· Diary coordination and email management for the Group General Manager HR.

· Diary coordination for HR Leadership Team as required.

· Collate and distribute legal contracts and documentation for submission, approvals and sign off where required.

· Prepare and distribute reports, presentations and documentations to Mirvac branding standards.

· Update planning calendar and team org charts

· Take and prepare meeting minutes as required.

· Assist in maintaining appropriate systems, procedures and controls.

· Organise travel arrangements and itineraries for HR Team members.

· Arrange payment of invoices, PO creation and tracking and monthly expenses.

· Assist with induction of new employees or exiting employees where appropriate.

· Update/use databases and online systems as required.

· Manage coordination of team activities, conferences, meetings and events.

· Coordinate the submission of HR papers to the Executive Leadership Team, Human Resources Committee and Mirvac Board.

· Assist with the preparation and distribution of reports and presentations.

· Act as a liaison for GM or Senior Manager and maintain an approachable, professional and helpful attitude.

· Ability to recognise and resolve business and customer issues.

· Ability to liaise at various levels both internally and externally.

· Monitoring the Mirvac Stars inbox.

· Administration of points for length of service awards and preparation and distribution of certificates.

· Assistance with Mirvac Stars systems support.

· Assist with co-ordination of Mirvac Stars events.

· Administrative support for the Belonging team as required.

· Event management for internal Belonging events

Your point of difference

To be successful you will have demonstrated experience in a high-volume administrative role with conflicting priorities in a corporate environment.

An advanced level of IT proficiency (Microsoft office, Yardi, Basware) and demonstrated commercial/financial acumen is desirable.

Finally, you will have strong attention to detail excellent interpersonal and written communication skills and proficient excel skills.

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.