Planning Coordinator

Tourism Tasmania
Office of the Chief Executive Officer
Applications must be submitted by Wednesday 06 March, 2024 11:55 PM
Position details
Applications close:
Wednesday 6 March, 2024 11:55 PM AEST
Award/Classification:
Tasmanian State Service Award - General Stream Band 5
Salary:
$96,584.00 to $101,313.00 pro rata, per annum
Employment type:
Fixed-term, part-time
Region:
South
Location:
Hobart
Job description:
Tourism Tasmania is looking for a Planning Coordinator who has proven experience in project management and planning, who loves logistics, and enjoys juggling multiple responsibilities or tasks concurrently.
Tourism Tasmania is looking for a Planning Coordinator who has proven experience in project management and planning, who loves logistics, and enjoys juggling multiple responsibilities or tasks concurrently.
You will provide a key support role within the Office of the CEO and will work directly with the CEO, board and executive to support team planning as well as coordinate and plan a range of activities that engage key stakeholders and support the Agency’s strategic objectives.
You will have strong attention to detail, supported by your passion for organisation and administration and the ability to drive outcomes through effective interpersonal and communication skills.
You are adaptable, stay calm under pressure and able to manage multiple priorities and stakeholders in a dynamic and fast-paced environment.
If you have a natural ability to connect with others, possess fantastic organisational and administrative skills, and bring energy and focus to everything you do - we’d love to hear from you.
What you'll be responsible for
Providing high level project management, planning and logistics for a range of activities including board meeting program and executive or agency events including the planning and coordination of venues, travel itineraries and preparation of briefing materials and papers.
Delivering high level professional support to the Office of the CEO including proactive coordination and planning of team programs as well as providing project support including communications, report preparation, invoice processing and budget management.
What you'll work on
Leading the delivery of agency projects and activities including executive, board, stakeholder and industry meetings and events including developing comprehensive project plans, itineraries and risk assessments supported by strong communication that result in the successful and timely delivery of all activities.
Supporting the efficient delivery of the Office of the CEO program including coordination of team planning and managing tools to support program delivery, accurate record keeping and reporting.
Budget management, cashflows and invoice processing aligned with relevant policies and procedures to ensure organisational efficiency and support the delivery of key programs.
Use discretion and judgement to provide high level communications and administrative support to the executive team and board in consultation with the Director, OCEO.
Who you are
You are an experienced events or administrative professional who is skilled in project management and events coordination. You have a strong attention to detail and bring energy, creativity and innovation in the ways you engage with stakeholders.
You look for opportunities to build positive relationships and strategically create value through making things happen collaboratively and efficiently.
You have a strong connection with and an authentic passion for Tasmania as a brand and destination and are excited to make a difference to our brand, our team, and our industry.
Period of appointment
Fixed term, part-time (0.6-0.8 FTE) for 3 years
Supporting documents
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Advice to Applicants
For further information
Please contact Edwina Morris, Director Office of the CEO, on 0437 651 559 or email edwina.morris@tourism.tas.gov.au
How to apply
Applications should include a maximum two-page statement of claim against the ’what you need to have’ within the Statement of Duties. Please refer to the attached 'Advice to Applicants'.