Practice Administrator Legal Secretary - Construction

• Join a top-tier Australian law firm
• Permanent, full-time/part-time opportunity based in Melbourne
• Provide direct and high-level support to a Partner and their team within our Major Projects & Construction Practice
• Collaborate and contribute to a successful and impactful team

The role

An exceptional opportunity awaits a Practice Administrator interested in joining a top-tier Australian law firm. This opportunity will be considered on a part-time or full-time role basis and is based in our Melbourne office. As an integral part of the team, this role involves providing support to the Partner and a team of legal practitioners, with a specific focus on supporting and managing high-level administrative responsibilities.

Key responsibilities

• Provide high-level secretarial and administrative support for a Partner and team of practitioners within our MPC Practice
• Diary management with an emphasis on organising client meetings, including a proactive approach to reorganising commitments on a needs basis

• Manage general accounts, monthly billing, client reporting, and expenses with a keen eye for detail
• File management and handling, including the opening and closing of matters
• Undertake conflict searches on firm data base and prepare conflict emails
• Prepare client Work Orders and monitor budgets
• Work as part of a cohesive team of Practice Administrators supporting the wider MPC team and be willing to step in and assist other MPC team members during busy periods

Skills & Experience

To excel in this role, we are seeking a candidate with:

• Previous experience in an administrative and/or secretarial role, ideally in the legal sector
• Highly organised with meticulous attention to detail

• Strong multitasking and prioritisation skills, especially in high-pressure situations
• A flexible and proactive approach with a demonstrable drive to contribute to the business's profound success
• The ability to build and nurture positive relationships with colleagues and clients
• Advanced technical skills (Outlook, Word, Excel, and PowerPoint)
• Professionalism in communicating / organising meetings with high-level internal and external stakeholders
• Proficiency in billing processes, with previous experience using Aderant Expert software desirable

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Accessibility and Inclusion

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.