AddressPrincipal Document Controller - Major Renewables project - Flexible work options - Perth based
Our client, a leading engineering consultancy, is looking for a Principal Document Controller to join their team. They currently own one of the strongest project portfolios in WA, across the Mining, Oil & Gas, and Energy sectors. Due to their variety and stable project pipeline, they offer long-term contracts which they are keen to turn into ongoing or permanent arrangements according to your preference.
In this position, you will be part of a long-term, global scale Renewables project with a unique scope that could open up other future opportunities for your career. Additionally, you can expect flexible working options such as WFH or flexible work hours that can leave room for your personal commitments.
Our client also understands that they will need to invest in securing the best candidates, and we have historically found them to offer rates that exceed the market average when they find the right fit. If this sounds like an opportunity you are looking for don’t hesitate to get in touch.
The role
You will be overseeing the Document Control function on major projects and portfolios and be the primary liaison between project teams and clients for any document control-related issues. You will also make sure that all project documentation is logged accurately, and is managed and issued properly via the Electronic Document Management System.
Responsibilities
- Ability to work independently with a proactive approach, emphasizing goal achievement and meticulous attention to detail
- Ability to manage multiple projects of varying scales and complexities
- Serve as the primary interface between the project team, clients, and third-party entities
- Develop, maintain, and execute project plans, procedures, documentation, and operational guidelines for the Document Control team both locally and for the Global Delivery Centre (GID)
- Oversee task delegation and workload allocation within the Document Control team to ensure project objectives are met
- Provide training, supervision, and mentorship to team members across different locations
- Make sure all team members are utilised to their full capacity and maintain a resource plan in line with the project schedule
- Possess excellent time management, prioritization, and organizational skills
- Collaborate with the Functional Manager to forecast staffing needs and leave management throughout project phases
- Ability to manage people, and be adept at addressing and resolving issues within the Document Control team
- Develop and fulfill project-specific document reporting requirements
- Assist the Functional Manager with the training and advancement of team members, facilitating internal promotions where appropriate
- Participate in stakeholder meetings and provide insights to enhance project efficiency and productivity
- Advocate for best practices within the Document Control team and throughout project operations
- Capable of navigating complex challenges and examining problems thoroughly to understand their interdependencies
- Skilled in synthesizing information from diverse sources and identifying critical considerations
Qualifiations
- Extensive experience in an engineering/construction office
- A recognised tertiary qualification such as Diploma in Information Management, or Information Systems
- Extensive working knowledge and a good understanding of EDMS, Document Control processes and procedures in an EPC/M or construction environment, including proven experience managing all Document Control activities on a project or portfolio
- Experience with people and team management
- Advanced document control experience on major/complex projects, and supervising others
- Demonstrate an active commitment to personal well-being, a healthy and safe workplace, and activities
- Understanding of the core Values and advocating this within the Document Control team
- Understanding the Document Control process of projects from start to finish and throughout project phases
- Understanding what drives value and how projects deliver value to the stakeholders
- Ability to work independently with personal managerial skills
- Excellent organisational, attention to detail, and coordination skills
- Ability to make difficult decisions and manage people in changing project conditions
- Ability to work on multiple projects of different scales and complexity and oversee work distribution assignments and completion of tasks
- Ability to manage projects with all Document Control related activities, including managing time, priorities, resources, schedule, and costs
- Ability to achieve set results, meet deadlines, push self and others to achieve goals
- Ability to break down work into executable tasks for the team
- Proficient in informing and convincing on intricate issues, stemming from being acknowledged as a subject matter authority
- Ability to build appropriate and effective business relationships throughout the organisation
- Excellent verbal and written communication skills, and the ability to convey information to groups, and make presentations when needed
