AddressJob Requisition ID: 161592
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, Real Estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role
To perform procurement activities of goods and services in accordance with the Group’s policies, procedures, and regulations. This role will be responsible to procure quality and cost-effective material and create, negotiate, and finalize subcontracts, rate agreements, and labour supply agreements as per Al-Futtaim Engineering and Technologies (AFET) requirements, with the minimum turnaround time, to enhance the company's profitability, by delivering efficient, professional procurement services.
What you will do?
- Assist in developing procurement plans and requisition schedules along with Al-Futtaim Engineering and Technologies (AFET)’s various projects, clients, divisions, and businesses. Coordinate with concerned stakeholders for timely updates on requisitions status, in accordance with schedule requirements.
- Provide complete service interface between customers / requesting divisions, the procurement department, and contractors / suppliers / service providers through processing of procurement services in line with budgets, time, and AFET’s quality standards.
- Adhere to the centralized procurement policies and procedures to procure goods and services effectively and efficiently. Purchases must always be made at the right price, within budget, from the right source, at the right quality and the right quantity delivered on time as was agreed contractually.
- Prepare requests for Information/Proposal/Quotation/Tenders with pertinent specifications, clear terms and conditions and prepare tender / quotations evaluation reports.
- Process requisitions for engineered and non-engineered goods, in a timely manner and ensure that the best commercial option is selected for company’s benefit.
- Conduct techno-commercial negotiations, including price, delivery, payment terms, warranties, etc.
- Prepare Comparison / Purchase Authorization sheets.
- Prepare and issue purchase orders, rate and framework agreements, and labour supply agreements, with clearly agreed terms and conditions to mitigate the company’s exposure to various risks.
- Negotiate and conclude labour supply agreements and rates with a multiple of qualified vendors and coordinate and implement the agreed upon strategies with the stakeholders.
- Apply the P2P ERP Process for all procurement transactions by creating POs/Contracts via ERP system.
- Implement the set administrative, purchasing and clerical procedures to maintain efficiency of the Procurement function.
- Ensure approvals are obtained in accordance with the relevant policies and the Delegation of Authority (DOA).
Required Skills to be successful
Job-Specific Skills:
- Strong and strategic negotiation skills.
- Detailed oriented, with strong quantitative and analytical skills.
- Must have strong and extensive contacts with various vendors, subcontractors, and labour supply companies.
- Capable of effective tactics for negotiating costs and contracts.
- Familiarity with purchasing fundamentals and a complete understanding of Total Cost of Ownership (TCO).
- Solid knowledge of software licenses’ terms and regulations.
- Experienced in working directly with internal and external stakeholders and managing expectations against rapid growth deadlines.
Interpersonal skills:
- Able to work across functional areas and levels of the organization and to interact at a distance.
- Listen well to others (empathy), client-centric (commercial mindset).
- Strong verbal and written communication: the ability to simplify, synthesize, and convince.
- English (full written and spoken fluency).
Behavioural Competencies:
- Strong negotiation skills and strategic thinking.
- Energetic and motivational leadership styles focused on personal influence.
- Excellent planning and organizational skills.
What qualifies you for the role.
Minimum Qualifications and Knowledge:
- Degree in Engineering (Mechanical / Electrical) or equivalent.
- Professional certification in procurement is preferred.
- MS Office suites savvy with advanced Excel capabilities.
Minimum Experience:
- Minimum of 5 years in a procurement role, specifically within MEP Projects and Facilities Management industries.
- Extensive experience in developing business specific contracts and agreements.
- Ability to analyse, draw conclusions, and execute appropriate actions in response to data.
- Solid knowledge of ERPs and E-procurement tools, such as ARIBA software.
- User experience in SAP MM module is preferred.
- Must have handled procurement of packaged equipment and engineered systems, bulk orders, rate contracts, lump sum subcontracts, and labour supply agreements.
- Well versed in Incoterm standards.
About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete Engineering and systems integration solutions.
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
