Procurement Systems and Contracts Officer

City of Stonnington is a child safe and equal opportunity employer committed to an equitable, diverse and socially inclusive work environment and a positive, barrier-free recruitment process. We actively encourage applicants from an Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQ+ and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Stonnington.
Here at the City of Stonnington we aspire to be a leading local government authority and to do this we need the very best people who share our belief in community and who want to make a difference. We value everyone's contributions, lived experience and expertise. We provide an inclusive and respectful workplace culture where everyone is supported to thrive and be authentic. There is a variety of benefits available for our people have a look at “ ”.
If you have any support or access requirements, or would like to speak to someone about employment or an alternative processes, please contact Council's Talent Acquisition team on 8290 1333.
Please view the below documents for this position:
Job Description
You will work closely with the Coordinator Procurement & Contracts to maintain Council's procurement tool (VendorPanel), ensuring workflows are accurate and in line with procurement processes including procurement planning, go-to-market, evaluations, contract management and associated registers.
You will also:

• Update and maintain how-to guides for users of the procurement tool.
• Provide support to staff on the procurement policy and related procedures, and Procurement Systems.
• Provide high level administrative support including data entry (VendorPanel) and procurement user support across all levels of the organisation.
• Oversee vendor risk levels within the Rapid Global System to accompany the procurement process.
• Be responsible for DocuSigning contracts, deeds of extension and contract novations for execution.
• Maintain Council's quotation exemption register.
• Provide basic procurement advice to staff on lower value, lower risk procurement activities.
• Drive business improvements through review and redesign of procurement processes to enable efficient and effective work practices.

This is a permanent full time position with an annual salary range of $79,222 - $90,806 per annum + 11 % superannuation. We come together at least 3 days a week so we can collaborate in our vibrant office culture. When on-site you will enjoy modern and sustainable facilities and office spaces. You are based within our bright, modern and sustainable 311 Glenferrie Road office on the corner of High Street and Glenferrie Road in Malvern where boutique stores, cafes and health clubs are in abundance.
From the office you can easily walk to Malvern Gardens, High Street Armadale or Glenferrie Road. Malvern and Armadale Train Station are a short walk away and tram stops are out the front of the building. As a permanent employee you also get access to our wellbeing program, employee assistance counselling program and receive 17.5% additional pay when on annual leave.
Desired Skills and Experience

• Understanding of the Local Government Act and Procurement Policy is highly desirable.
• Commitment to providing excellent customer service to all stakeholders and a willingness to work collaboratively across a wide range of projects.
• Ability to provide solutions relating to various day-to-day operations with a proactive approach to problem solving.
• Ability to be flexible and proactive in the delivery of service, while multitasking and managing conflicting priorities in a fast-paced environment.
• History of process improvement and initiative.
• Strong administrative skills and attention to detail providing accurate data entry, record keeping and electronic filing of all procurement and contract related documentation.
• Demonstrate initiative working within given guidelines, policies, procedures, and legislation.

Join Stonnington today. Work that matters. People who make a difference.
Enquiries
For enquiries relating to the role, please contact Marnie Benney Coordinator Contracts & Procurement on .
For enquiries relating to the system and the application process, please contact a member of the Talent Acquisition team on 8290 1333.
Submitting your application
We are no longer using Position Descriptions or Key Selection Criteria. Please use your cover letter to demonstrate to us that you can 'deliver' the aspects of the role and that you have what is needed to 'thrive'. These are the top two sections in the Success Profile. You do not need to have a heading of each point or address each point individually. Recommended no more than 2 pages for your cover letter.
We are a 2022 Circle Back Initiative Employer - we commit to respond to every applicant.
To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.
Successful candidates will be required to provide acceptable evidence of their vaccination.
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