Program Operations & Events Specialist

Role Title: Program Operations & Events Specialist

About the Role

Our client, BHP Xplor, promises to empower their people to reach their full potential! 

BHP Xplor is seeking a highly motivated professional to join their team as a Program Operations & Events Specialist. This role must be based in Adelaide, Perth or Brisbane.

BHP Xplor is a global accelerator program targeting innovative, early-stage mineral exploration companies to find the critical resources necessary to drive the energy transition.​ It is designed to help participants further build out their exploration concept and become ‘investment ready’, leveling up their operations, business and technical skillset through dedicated program tracks.

As Program Operations & Events Specialist, you will be responsible for running the day-to-day Program Operations and communications, playing a pivotal role in ensuring the seamless execution of operational and administrative functions to ensure the overall efficiency and success of the Xplor program. The right candidate will be highly detail-oriented, be motivated by a ‘performance’ mentality, with a desire to evaluate existing processes for optimisation.

Reporting to the Xplor Program Manager, your accountabilities include: 

• Planning and executing the preparation and logistics for global in-person and virtual program events, workshops and meetings;
• Supporting the development and management of program content, learning resources, and other supporting materials, coordinating across multiple internal and external stakeholders to do so;
• Assisting with the development of key internal documentation, including internal memos, presentations, briefings, and reporting documentation;
• Contributing to and supporting the Program Manager in developing, updating and tracking the program workplan and budget;
• Supporting the development, maintenance and update of program community and technology platforms;
• Building and optimising processes and tools for effective program delivery to drive efficiency and quality;
• Managing the execution of administrative functions and communications to drive efficiency across team operational processes and routines;
• Applying an understanding of the business context, BHP operating model and ways of working to enhance decision making, productivity and performance.

About You

As a successful candidate, you will possess the following attributes:

• Bachelor degree qualification in business administration, project management or related fields 
• Demonstrated experience in Program Operations and coordination, with an emphasis on project management, event planning and execution
• Strong understanding of project management tools and methods with the ability to effectively apply these (e.g. business planning, project timelines, budget tracking, operational routines, etc.)
• High proficiency in Power Point and Microsoft Excel. Also experienced in Power Bi and Microsoft Word
• Strong communication and interpersonal skills (verbal and written) to effectively engage with a wide diversity of both internal and external stakeholders
• Very high attention to detail, with excellent organizational and time management skills, including the ability to multitask and prioritize tasks effectively
• Self-guided, independent, able to work autonomously and striving for continuous improvement.
• Willingness and ability to travel internationally for business
• While not mandatory but highly regarded, experience working with Accelerators and early-stage companies
• While not mandatory but highly regarded, experience working in the resources sector

Please note only candidates located within Australia, with full Australian working rights will be considered. 

If you are keen, please apply direct or contact Ailbhe ‘Al-va’’ Lynch on 0414 646 *** or ************@airswift.com