Address- High profile modernisation program
- Australian Citizens with the ability to obtain Baseline Clearance
- 12 mth contract with long term options to extend
We are looking for an administrator who is proactive with a high level of emotional intelligence and an acute awareness of how to apply their initiative, knowing when to seek further guidance and engage others.
The function of the position is to draft reporting documents, collate information to support the preparation of the Program documentations, assist with scheduling meetings and prepare information packs for meetings as required.
This role will contribute to a broad program that will position the agency to manage a significant uplift in their service delivery.
Role responsibilities include but not limited to:
- Collate data and documents to inform reporting activities and contribute to report drafting
- Conduct research and analysis activities to support Program deliverables as required
- Support logistical and document preparation for events, meetings and audits as required
- Contribute to the development of project plans and related documents and prepare reports, templates and documentation in support of Gateway Reviews and other auditing activities
- Research and analyse options to enable the development of business cases and project deliverables to guide optimal decision making
- Take responsibility for scheduling leadership, program and other regular meetings and record decisions made during those meetings (e.g., assigned tasks and next steps)
Essential criteria include but not limited to:
- Demonstrated experience in the provision of administrative support to large teams and/or programs
- Outstanding interpersonal communication skills, with the ability to communicate effectively and sensitively at all levels
- Proven ability to act with discretion and integrity in managing sensitive and confidential information
- Well-developed organisational skills with an ability proactively approach responsibilities
- Demonstrated competence in performing secretariat responsibilities, such as correspondence, agenda and minute taking, preparation of documents and committee papers and document control
- Excellent attention to detail with an ability to undertake proof reading and document quality review
Submission due: Tuesday 20th September
Duration: ASAP to June 30, 2023
Extension: 2 x 12 month options to extend
Clearance: Open to Australian Citizens who hold or have the ability to obtain and maintain Baseline Clearance
