Project Coordinator

Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing Date for Applications:  Sunday 21st April 2024. 

Please note Rest does not accept speculative resumes from recruitment agencies 

• 12 Month Fixed Term Contract
• Hybrid Working -  A Blend of Sydney CBD Office and from home

About Us

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $75 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

About the Job

“Data, Technology & Delivery are accountable for planning and preparing the organisation for the future through strategic technology innovation as well as charting our business strategy and executing for today and tomorrow”

Reporting to the Practice Delivery Manager Project Management, the Project Coordinator works closely with project team members, managers and leads to help deliver major organisational projects efficiently.

Key Accountabilities/Responsibilities

• Co-ordinating meetings, booking rooms and organising workshops between the various entities, including venues and agendas, collating materials, and noting actions and minutes.
• Creation of standard reporting packs for Steering committees and Sponsor meetings and EC working group, supported by the Delivery Leads and Portfolio Managers.
• Assist with the co-ordination of the stream leads to ensure all weekly reporting is completed.
• Assist with program tracking (deliverables & milestones) and maintenance of project plans.
• Drive the weekly plan, activities and keeping Confluence(tracking tool) up to date.
• Managing the flow of invoices between the entities for project resource and expenses.
• Managing the flow of Statements of Work (including DEFs).
• Reporting against risk assurance plan and management of critical deliverables (RAID Management).
• Ensure budget vs actual financial reporting and forecasting.
• Ensure all documents are uploaded to a document repository (DON or Teams).
• Ensure all decisions are logged and tracked.
• Ensure program & projects are adhering to governance activities (Delivery Checklist & Gates).
• Assist project team member in tracking and completing actions.
• Assist Program Manager & Project Managers with resource scheduling (include onboarding & offboarding activities).
• Undertaking small delivery activities (discretion of the Portfolio Manager &/or Program Manager).
• Ensure program & projects complete the compliance attestations on time (prior to compliance effective dates)

About You:

Qualifications:

• Tertiary education in relevant discipline, or equivalent experience

Required experience, understanding or credentials including:

• Substantial project co-ordination experience
• Investment management or superannuation experience desirable
• Demonstrated administrative background in a fast-paced environment
• Superior attention to detail and organisational skills
• Excellent communication skills
• Experience meeting hard deadlines
• Proficient in the use of MS office
• Proactive mindset
• Well-developed project-solving skills
• Ability to work effectively both as part of a team and autonomously

Benefits

Our benefits have been designed so you can tailor your experience with us and include:

• Personal and professional development opportunities 
• Flexible, hybrid working – work to suit your lifestyle (must be based in Australia) 
• Purchase leave scheme and gender neutral 16 weeks paid parental leave 
• Super Contribution Continuation for 12 Months of parental leave 
• Meeting free breaks (Rest Stops) 
• Income Protection Insurance 
• Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours) 

If you share our values, believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture, please click Apply Now.

Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.

We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.

Please note only people with the right to work in Australia will be considered.

*Funds under management as at 30 June 2023. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.

Rest will review applications prior to the closing date and may close the role earlier