Project Coordinator Electrification

Salary: £29,605 - £30,487 per annum with progression to £32,982Newcastle University is a great place to work, with excellent . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.Closing Date: 29 April 2024The roleThe Faculty of Science, Agriculture and Engineering (SAgE) is seeking an exceptional Project Coordinator to support the university’s electrification ambitions and strategy, and to initially support the Strategic Project Manager in the development and delivery of strategic projects in the field of electrification.As Project Coordinator you will provide professional administrative support to the University’s electrification projects including IESAM, the National Battery Training and Skills Project and the development of the Electrification Process Innovation Centre project and consortium, working as part of a team supporting the development and success of the project. You will have experience of working effectively with a wide range of colleagues, managing multiple priorities and deadlines, and of effectively organising meetings.Previous project coordination experience is essential as your role will involve attending project meetings both internal and external, maintaining project reports, as well as attending project meetings, recording minutes and actions.The post is available full time, on a fixed term basis until March 2025.To apply, please complete the online application and upload a CV and a covering letter. Please structure your covering letter as a supporting statement of no more than two sides. Please outline how you meet or exceed the requirements for the role holder as listed below.Informal enquiries are welcomed and should be directed to Lois Warne, Strategic Project Manager via e-mail toKey Accountabilities

• Provide professional administrative support to ensure the smooth running of electrification projects and consortium. Directly support academic and professional service leads as required
• Administrative support will include diary management, organising travel, conducting initial investigations/research, drafting correspondence such as complex reports, letters, proposals or presentations, dealing with visitors, and supporting events
• Responsible for coordinating and supporting designated project meetings, including meeting arrangement, coordinating papers, drafting agendas, taking minutes and proactively managing actions
• Collation, review, formatting and publication of documentation, including reports required by funders and other stakeholders
• To proactively receive, resolve and respond to enquiries received into the project, to ensure that an effective service and clear advice is provided to colleagues and customers
• To develop, implement and maintain effective project procedures and systems to ensure that support is efficient, timely and accurate
• To manage records relating to the functions of the project, to include taking responsibility for maintaining databases of information; gathering data from multiple sources and ensuring the integrity of data entered/recorded
• To investigate project conditions and guidelines and keep colleagues aware of administrative requirements to the projects
• To develop a communications plan for electrification projects which will include maintaining project websites, mailing lists and social media as required
• To represent the University and electrification projects at events as required
• Any other duties within the scope and general nature of the grade which may be required

The PersonKnowledge, Skills and Experience

• Previous project coordination experience
• Experience of liaising and working effectively with a wide range of colleagues
• Experience of managing multiple tasks alongside each other and prioritise productively, with the flexibility to respond effectively to changing demands and priorities
• Experience of handling confidential information with tact and discretion
• Experience of organising meetings, taking minutes, preparing agenda and reports
• Experience of preparing reports and communication materials
• An ability to monitor budgets and handle project finances
• Proficient in MS Excel

Attributes and Behaviour

• Works in a planned and structured way
• Uses own and others’ time effectively
• Sets own priorities in conjunction with team and area objectives
• Uses systems and tools to ensure records and audit trails are clear and up to date
• Ensures that others know how processes and systems work
• Is clear and concise; gets the message across to others
• Shares relevant and useful information with others
• Keeps other team members up to date with progress
• Willingness and availability to work unsocial hours when required (evenings and weekends); occasional travel in the UK and/or overseas sometimes requiring overnight stays

Qualifications

• A’ level (or equivalent) qualification plus work experience in a relevant role or broad work experience acquired through a combination of vocational training and considerable on-the- job experience
• Full driving licence

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.At Newcastle University we hold a silver award in recognition of our good employment practices for the advancement of gender equality. We also hold a Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.In addition, we are a member of the Euraxess initiative supporting researchers in Europe.Requisition ID: 26924#LI-LF1