Address
Form of workOur ClientOur client is focused on advancing the role of Australian resources in meeting the region’s demand for significantly more energy with fewer emissions. Our client sells a wide range of products and services to retail, as well as commercial customers from industries including, maritime, aviation, racing, and transport, sharing global expertise, research and development with Australian business partners, customers, and community stakeholders. The Role Growth opportunity exist for a Property Administrator to review, project coordinate, process property and support the Property Leasing and Administration team, 3rd party providers, International HUB and employees nationally from the Melbourne office.
Key Duties
Payments
- Leasing and change form management to configure systems for payment
- Prepare and process payment files in line with critical payment dates.
- Ensure cost are processed on time to avoid penalties.
- Manage credits, changes, remittance, adjustments, reimbursements, dishonours, BPAY rejections other queries.
- Coordination of 3rd party relationship, payment data, accruals, and reporting.
- AP & AR HUB co-ordination and problem solving.
- Problem solving and coordination of issues or queries across the E2E processes e.g., Vendor, customer, IT, landlord or tenant queries.
- Process DTP creation, validation, and maintenance.
- System root cause analysis and issue management with IT, vendor, assets, banking, AP/AR HUB’s
- Cash flow, reconciliations, credits, matching, clearing, other reporting.
- Arrears reporting.
- Matching reviews.
- Cash flow.
- Manage owner / tenant queries.
- Site and system updates.
- Other reporting.
- Assess, review, and look for innovation opportunities across the portfolio.
- Map project related activities, meetings / sprints, artefacts and project tools, milestones, and time lines in conjunction with dependencies, vendor, or customer time lines.
- Coordinate stakeholders, activities and priorities and ensure delivery milestones / time lines are met.
- Simplification of processes and improved reporting mechanisms
- Improved 3rd party digitisation and integration of processes
- Root cause analysis and issue management.
- Journals.
- Reconciliation.
- Aged item reviews.
- Critical date reviews.
- Project reporting or data review, validation.
- Utility Matrix or sustainability reporting.
- Posting / cash flow execution.
- Ad hock data formation, insights, and slide preparation.
- Month end support.
- General ledger, accounting operational activities.
- Property Group / B2C Teams
- Landlords / Tenants
- 3rd party suppliers
- Management Accountants
- Property Analysts
- Consult and connect with other teams, or peers to problem solve issues.
- Support and learn other areas within the team to support leave and operation continuity.
- Bachelor’s degree in business, Finance, Accounting, or related field.
- Journals and payment experience e.g., accountants payable or receivable.
- Utility, Lease, other real estate operation payment experiences good to have, but not essential.
- Project, change, transition, or agile experience.
- Excellent relationship builder and stakeholder engagement skills.
- Minimum of 3-5 years of experience in general and/or property financial area of a large volume payments, reporting or delivery.
- Strong analytical and technical problem-solving skills.
- Strong communication and interpersonal skills.
- Good organisational skills – high attention to detail.
- Adaptive and flexible mindset.
- Bias for action underpinned by a strong work ethic, teamwork and proven track record of value added.
- Excel – Experienced to super user.
- Sound accounting experience.
- SAP or other ERP payment system experience.
- Property compliance applications
- Project experience.
- Possible immediate start or within the next 2-3 weeks
The ideal candidates will be from a similar industry and may have worked as a Property Administrator in their career.
To request more information on the position please call Paul M: 0404 864 ***
Or apply by clicking on the link.
