Property And Leasing Administration Officer

Advertised Vacancy Number: DOE885534 

This is a permanent full-time position commencing in June 2024

Professional Benefits

Working for the Department of Education attracts a range of attractive professional and personal benefits including:

• 11 percent employer contributions to superannuation
• More than 20 days of other leave, including sick leave and carers’ leave

The Role and our Branch

We encourage all applicants with diverse professional experiences to apply.

The Infrastructure Division is looking for an enthusiastic and dedicated Property and Leasing Administration Officer.

The Property and Leasing Administration Officer will undertake daily administration of the Department’s lease and licence portfolio as well as manage the lease and licence database and ensures it is accurate and kept up to date. The successful applicant will review leases and licences for lease terms and conditions and ensure key obligations are met by the Department and lessees.

This role will include managing the financial aspects of the leases and licences, including rent and variable outgoing payments. In addition, the successful applicant will monitor rent review dates, initiate Consumer Price Index rent reviews and notify the Senior Property Coordinator and Senior Leasing Coordinator when other rent reviews are required.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

1. Demonstrated skills and practical experience in property or financial administration.
2. Demonstrated skills and experience in accurately maintaining and monitoring key information.
3. Demonstrated ability to achieve outcomes and deliver quality products and services consistent with Department and school needs and defined quality expectations, including timeliness.
4. Demonstrated sound interpersonal and verbal communication skills to undertake consultation, collaboration, negotiation and build effective relationships with key internal and external stakeholders on commercial contracting issues.
5. Demonstrated sound written communication skills, including experience in contributing to reports, briefing papers and responses to Senior Executive and/or Ministerial/Parliamentary requests.
6. Demonstrated sound analytical and conceptual skills to provide innovative solutions to complex problems.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Please contact Elaine Chong, Senior Property Coordinator by telephoning (08) 9264 58***or emailing ************@education.wa.edu.au   

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4***.

If you are having difficulty submitting your online application, please phone (08) 9264 86***for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Wednesday, 29 May 2024.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

• PUBLISHED JDF
• 00038404
• Property and Leasing Administration Officer
• Asset Planning and Services
• PS L3
• Dec 2023.pdf

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