Receptionist / Legal Secretary

Baldivis Law & Mediation (‘BL&M’) is an industrious law firm located in the rapidly growing suburb of Baldivis, south of Perth. We offer high quality advice and legal representation to a diverse range of individual and corporate clients. We are currently recruiting for an enthusiastic Receptionist / Legal Secretary to join our dynamic team as we continue to expand.

About the role

This is a stimulating and exciting opportunity for the right candidate to play an integral part in our firm. 

Benefits of working with us

• We’re a busy practice that offers great opportunities to advance your career. 
• We offer a less formal and more relaxed work environment, with genuine work life balance and hours flexible to your life away from the office. 
• Work both autonomously and in a collaborative team environment with a supportive team and friendly working environment.
• Competitive remuneration packages on offer. Above award rates paid for the right candidate. 

Your tasks and duties

• General day-to-day reception duties and management;
• Answer telephone calls and take detailed messages / file notes;
• Coordinate and assist with booking appointments and client intake;
• Coordinate file management procedures, including opening of files, archiving and file maintenance;
• Process and dispatch mail;
• Assist in all aspects of the administration section;
• Draft correspondence and follow up on document requirements;
• Process routine and non-routine office forms;
• Production of relevant legal documentation;
• Photocopy documents;
• Assist in settlements/exchanges/court filing; 
• Provide any general office assistance as required; and
• Maintain stationery supplies including contracts, folders, and hand-outs.

Skills and experience

The successful candidate will need to be self-motivated, confident and reliable. Ideally, your background and skills should include:

• General legal experience;
• Strong time management and organisational skills, together with the capacity to manage multiple tasks and priorities;
• High level of typing speed and accuracy; 
• Commitment to efficiency, orderliness, courtesy and intellectual discipline;
• Proficient written and oral skills; and
• Strong attention to detail.

How to apply

Please send your resume and a brief cover letter to *****@ballawmed.com.au