AddressAdvertised Vacancy Number: IPS/SS891849
Appointment Pool
Armadale Senior High School (SHS) is seeking to establish a pool of highly motivated School Management Assistants for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during the 2024 school year and up to the end of Term 2, 2025. Appointments can be made from the pool at any time for commencements within the 2024 school year, up to the end of Term 1, 2025.
As a key member of our school administration team, School Management Assistants provide targeted clerical support in areas such as reception, student entry, corporate services support and curriculum support. School Management Assistants may also be required to work in the co-located full service school or Student Services.
All members of the school administration team work collaboratively to provide a strong, responsive administrative service. They should use their strong understanding of Department of Education programs and platforms to manage information databases, and use their strong interpersonal and communication skills to address queries, problem solve and maintain a high-level of attention to detail. Experience in the use of Human Resource Information System – HRMIS, Recruitment & Advertisement Management System – RAMS, RM Finance, SIS Integris, RM Billing as well as Compass and Consent2Go is desirable.
Corporate services staff members at Armadale SHS are flexible, willing to move between portfolios of work to upskill and meet the emerging needs of our students. As a School Management Assistant, you will ideally apply your skills in administration support into new and exciting opportunities. These broad-level of portfolios include, but are not limited to:
Reception & Student Entry
The Reception & Student Entry Assistant acts as the face of our school. They administer student databases, maintaining high-level data accuracy in student enrolment and attendance records. They apply strong customer service principles to each interaction to ensure a successful outcome. Supporting the development of publications, the Reception & Student Entry Assistant may be responsible for coordinating the generation of merit certificates as required. They also complete general financial processing; including adding billing items and receipting of monies in RM Billing. They also support faults management processes; liaising with staff and the external Maintenance Service Centre to ensure a safe learning environment for all students.
Enrolments & Transition
As Enrolments & Transition Assistant, the successful applicant will build and maintain strong relationships with parents/caregivers and local primary schools to support the transition of Year 6 students into Year 7. They will ideally use their thorough knowledge of the enrolment process and their high-level data entry skills to complete entry of enrolment applications into a variety of Excel spreadsheets and SIS Admissions. The Enrolments & Transition Assistant will work in collaboration with the Deputy Principal, Student Services and Targeted Teaching teams to ensure the successful transition of students. This also includes coordinating the collation and presentation of various scholarships, certificates and book awards to local schools.
Marketing and Events Coordination
As for Marketing & Events Assistant, the successful applicant should work to build effective public relations across the school community. They will maintain our school website and Facebook systems, liaising with staff across the school to capture and publish promotional materials. This may include developing publications, supporting/coordinating the Year 12 Awards/Presentation Ceremony, coordinating parents’ evenings and arranging various functions. The Marketing & Events Assistants actively seeks out opportunities to build the schools image, following our school branding policy. Experience in publication development, photography and graphic design is desirable.
Corporate Services
The Corporate Services Assistant provides targeted support to the Principal and Manager Corporate Services; completing minutes of meetings, arranging agendas and completing any ad-hoc tasks as needed. They should maintain strict confidentiality requirements, and support the Manager Corporate Services in areas such as facilities and building management, stocktaking of asset/resources as well as general financial and human resource processing. Experience in supporting senior leadership teams and the School Board is desirable.
Records, Enrolments & Timetabling
The Curriculum Support Assistant administers key databases to support curriculum operations. This includes management of the Reporting to Parents database, entry of student subject selections, management of staff/room allocations in SIS Integris and oversight of course/subject/enrolment reporting to SCSA as required. They should use their high-level knowledge of student records to maintain archives across the school effectively, including collation of former student information for central-level archiving.
Armadale SHS is a unique and dynamic high school nestled at the base of the Darling Ranges situated 40km from Perth. As an Independent Public School, Armadale SHS seeks to aspire, strive and achieve in all areas of performance, student engagement and academic achievement. Students are encouraged to perform to the highest standard across all learning areas and are supported in pastoral care areas by our dedicated Student Engagement & Support (SES) team. The school’s outstanding facilities and dedicated teachers combine to ensure that all students are given access to a wide-range of courses that are delivered to a very high standard.
With our “Aspire” extension pathway in Years 7 to 10, high flying students are able to participate in a tailored and enriched program that extends the standard curriculum, in preparation for University studies. Our Department of Education-endorsed Specialist Programs in Visual Arts and Technologies provide a tailored and highly-stimulating pathway to careers within the creative industries. Combined with our Vocational Education & Training (VET) courses, which provide hands-on access to industry level training in the physical recreation, hospitality, automotive and engineering sectors, graduates from Armadale SHS are well-equipped to have the best start in the workforce or further study.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Well developed verbal, written and interpersonal communication skills, including the ability to work effectively within a team environment
- Experience in providing effective administrative support and events coordination
- Experience in the application of customer service principles and practices
- Effective planning and organisational skills with the ability to use initiative and work with minimum supervision to meet deadlines
- Ability to use a range of application software packages, particularly Microsoft Office, databases, spreadsheets and publishing programs.
Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Additional information about Independent Public Schools is also available here.
For further job related information:
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.
If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.
Eligibility and training requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy;
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
- obtain or hold a current Working with Children Check;
- complete the Department’s induction program within three months of commencement;
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
- complete any training specific to this role required by Departmental policy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Thursday, 16 May 2024
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
