School Officer

Advertised Vacancy Number: IPS/SS872985

This is a permanent part-time (0.8FTE) position commencing Term 2, 2024

Comet Bay College are seeking a dedicated, organised, and highly motivated School Officer who is an excellent communicator and able to work as part of a team. To be considered for this role, you should possess good verbal and written communication skills, with a thorough understanding of how to apply customer service principles and practices. Experience in providing administrative support with the ability to organise and prioritise tasks effectively would also be highly desirable.

The successful applicant will ideally have relevant experience and capacity to undertake a wide range of a support services to a high standard. A good understanding of relevant systems within a busy school business context is highly desirable. The successful candidate will ideally be adaptable and ready to take on challenges and learn new skills. They should also have sound organisational skills, possess the ability to keep to timelines in their day to day working environment and be a supportive, capable team member.

The ability to use various technology platforms and a range of application software packages to support service demands of our school business will be advantageous. This includes applications such as the Department of Education Account Manager (DAM); School Information Systems (SIS – Enrolments, Timetabling and Reporting to Parents); RM Finance; RM Billing, and creating spreadsheets and data management in general.

Comet Bay's motto is 'Seek Excellence' and this underpins everything we do. Students are encouraged to perform to their highest standard and are given the opportunity to excel in a number of high-quality programs. Comet Bay College has been a Department of Education and Training endorsed Gifted and Talented Academic Program school since 2007, providing a tailored, highly stimulating and challenging program to all selected students. The college also offers students extension through Drama, Dance, Music and Art as well as having a fully accredited Specialist Australian Rules Football Program with direct links to the Fremantle Dockers and Peel Thunder.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work-related requirements (selection criteria):

• Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
• Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
• Ability in using computers and a range of application software packages, particularly databases, spreadsheets, and word processing.
• Good verbal and written communication skills and experience in the application of customer service principles and practices.
• Good interpersonal skills and ability to work unsupervised and in a team environment.

Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Additional information about Independent Public Schools is also available here.

For further job related information:

During the school holiday period, please contact Jennifer Tarr on 0438 909 ***.

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A statement addressing the Work-Related Requirements (selection criteria as detailed within the Job Description Form (JDF) provided at the foot of this advertisement) in context of the role and business needs of the school
• A CV outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance. 

Eligibility and training requirements

 Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy;
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
• obtain or hold a current Working with Children Check;
• complete the Department’s induction program within three months of commencement;
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
• complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Monday, 29 January 2024.

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.