Senior Manager - Cost Control, Finance And Contracts Administration

Company description:

STS7 $177,488 - $241,387 + Superannuation

• Enjoy a collaborative & high-performance work culture serving the community.
• DTP has embedded hybrid & flexible work arrangements as part of our culture.
• Strong Career opportunities across the VPS network.

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Investment and Technology is a Group within the Department of Transport and Planning and is responsible for leading investment strategy and providing commercial and information technology services to drive high performance and improved commercial outcomes for the Transport Portfolio and State.

We're focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

Job description:

About the Role

This is a Fixed Term, Full Time 2 years Position.

The Senior Manager - Cost Control, Finance & Contracts Admin is responsible for leading the development and maintenance of project budgets and forecasts through collaboration with project team members and finance departments. They actively participate in project and contract reviews to validate costs, identify risks, and understand variances, while also preparing regular Cost Control and accounting reports with supporting analysis.

To access the Position Description, please click here.

Job Description

Position Outcomes / Accountabilities

• Led the development and baselining of project budgets and forecasts via active engagement with the key project team members, finance department etc.
• Participated in monthly project and contract reviews in order to validate and update project actuals, accruals, and forecast cost to complete as well as identify risks and understand variances.
• Supervised Cost Control Team to ensure robust cost reports including assessing and recalculating of the Estimate To Complete (ETC) in order to establish the Estimate At Completion (EAC) based on the information collected and collated from responsible budget owners.
• Supervised the Procurement & Contracts Admin Team to ensure establishment and maintenance of Contract Management records, ensuring compliance with contractual terms, regular review and updating of existing contracts

Key Selection Criteria

To be successful in the role, the ideal candidate will be highly skilled in navigating political and organizational contexts, using formal and informal relationships to influence decision-making processes while ensuring adherence to ethical, legal, and organizational responsibilities. They will excel in critical thinking and problem-solving, addressing recurring issues with effective solutions and delivering tangible business outcomes. With a proven track record in project delivery, they will translate strategies into successful programs, establish robust governance frameworks, and ensure continuous improvement through innovative ideas and stakeholder feedback. Their technical capabilities in finance operations and systems, including managing finance information systems and providing reliable financial advice, will be crucial. Additionally, they will demonstrate proficiency in project and program governance, procurement analysis, and risk management, ensuring efficient and compliant operations while prioritizing and mitigating risks to meet organizational objectives.

Personal Attributes

On a personal level, the candidate will be highly flexible and adaptable, finding innovative ways to deliver outcomes and having the courage to alter strategies when needed, even if significant effort has been invested. They will also be adept at working collaboratively, guiding others to foster a culture of teamwork, overcoming barriers to information sharing, and identifying opportunities for cross-team collaboration to achieve goals.

Qualifications and Experience

Desirable

• Ability to arrange meetings, coordinate amongst stakeholders and track emerging governance issues
• A relevant tertiary qualification in project management, business management or public policy is highly regarded

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

DTP Employees or DTP Affiliates with VicGov People Login

To apply, click here to log in and start the application process.

Non-DTP Employees (Including VPS outside of DTP)

Create an account by clicking the ‘Apply' button and follow the prompts. For help, click here for Quick Reference Guide.

Applications close at 11:59 PM on Monday, 8th of July 2024

Please include a resume and cover letter. All applications must be submitted through the online portal. We're unable to consider email or manual applications.

For more information, contact Shane Watson, PTT Program Business Manager at ************@transport.vic.gov.au Preferred applicants will need to complete a police check and other pre-employment checks. Your information will be treated confidentially.

If you require additional adjustments across the recruitment process or accessible formats of this ad, please contact us by phone or email.