Senior Office Administrator

Are you an experienced administrator with a knack for tender management and support? We're seeking a skilled individual to join our dedicated high performing team as a Senior Office Administrator. In this role, you'll play a pivotal part in ensuring the smooth operation of our office, while also supporting our tender management processes and providing essential assistance to our technical teams as part of our small tender management team.

Reporting to the Business Support Discipline Leader, the key responsibilities of this role will include:

• Contributing to the overall production of tenders including managing the entire bid process, document preparation, bid submission, and post-bid activities, while ensuring compliance with all requirements and deadlines.
• Collaborating closely with the business support team, project managers, and key stakeholders to gather and organise all necessary bid-related information and documentation.
• Developing and maintaining a comprehensive bid tracking system to monitor and manage all bid submissions, ensuring accurate and up-to-date records of all bid-related activities
• Facilitating effective communication among internal teams and external partners, fostering a collaborative environment that promotes the successful delivery of high-quality, competitive bids.
• Assisting in the preparation of compelling proposal content and presentations, emphasising the company's unique value proposition and capabilities to potential clients.
• Compiling all documentation, proof reading and assisting in the preparation of submissions for approval.
• Receiving tender notifications and distributing to relevant internal stakeholders.
• Assisting with writing, updating and maintaining tender library templates.
• Ensuring the rest of the team has adequate support to work efficiently.
• Project support, inclusive of setting up projects, document control, editing, formatting, and collating of engineering reports, proposals, letters, and CVs.
• Other general administrative tasks that may include booking of conferences and travel for staff, managing and generating invoices, maintaining office upkeep and cleanliness, generating internal performance reports, and assisting with the implementation of Quality Assurance and Business Management Systems.

Qualifications and Skills

• Proven experience as a Senior Office Administrator or similar role, preferably in the engineering or technical industry
• Experience managing and supporting tender submission processes
• Excellent communication, interpersonal and problem-solving skills
• Understanding and application of software and tools required for the role (MS Office products including Outlook, Word, Excel and Project)
• Ability to develop fit-for-purpose, creative and innovative solutions
• Ability to develop concise, clear, and accurate documentation

About Us

Engeny is an employee-owned (yes - we do things a little bit differently here!), engineering and environmental consultancy operating in QLD, NSW, VIC and WA.

Engeny is an organisation that celebrates diversity and is committed to providing an environment of mutual respect, supporting the diverse cultures, perspectives, skills and experiences of our employees. Our culture is underpinned by our values: people, respect, performance, and transparency. We empower our people to grow by providing opportunities and challenges in a supportive environment.

We operate in partnership with our clients, providing customised and practical solutions across a range of services from water management, civil design and geotechnical design to environmental management and approvals.

The Benefits

At Engeny, we pride ourselves on our commitment to employee well-being and fostering a culture of collaboration. With a 50/50 work-from-home policy, we prioritise work-life balance and flexibility. We also offer:

• Brisbane CBD location with hybrid remote working embraced.
• Flexible working hours with the opportunity to work in a full time or part time capacity.
• Generous learning and development framework with structured career development.
• Competitive remuneration and potential shareholding opportunities.
• Support benefits such as paid primary carer leave, purchased additional leave, onboarding program, mentoring, flexible work and access to an Employee Assistance Program.
• Great cultural environment where teamwork and camaraderie are promoted and valued.
• Supportive leadership based on openness.
• Work in an environment where you are supported and encouraged to be your best and work to your strengths amongst a dynamic and top-performing team.

If you thrive in a dynamic environment, possess excellent organisational abilities, and have a keen eye for detail, we want to hear from you! Join us as we continue to drive efficiency and excellence in our operations.