Senior Registry Clerk (356556A)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.Period of AppointmentFixed term until 17/3/2025Hours per fortnight73.50 hours per fortnight - flexible options available.Duties

• Provide information and advice, including telephone advice, on procedural and process matters concerning the Tribunal to a broad range of persons and bodies.
• Supervise and provide a wide range of administrative duties for the efficient and effective delivery of services relating to the Tribunal including Tribunal member rosters, hearing listings, managing video conference and teleconferences as required, receiving and processing of applications and determinations, processing and managing requests for reviews and management of registers.
• Manage applications and forensic matters including both physical and electronic files, the scheduling of hearings, management and preparation of relevant reports, preparing hearing notices and hearing papers, preparation of correspondence, booking venues and liaising with relevant stakeholders and Tribunal members.
• Liaise with all persons or organisations concerned with matters within the jurisdiction of the Tribunal, including compiling evidence and hearing papers for the Tribunal to consider at hearing. Liaise with service providers to ensure information is provided to the Tribunal in compliance with the legislation. Liaise with applicants, families and persons the subject of proceedings to assist them understand the Tribunal's role and procedures and to make all necessary pre-hearing inquiries.
• Assist in the management of the Tribunal case management system where required.
• Provide executive support to the Statutory Officers, Sessional Members and Registrars as required.
• To undertake additional duties as directed by the Principal Registrar or President.

Pre-employment ChecksThe Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.The following checks are to be conducted:1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.3. Identification check.Download the Statement of Duties and any Associated DocumentsHow to applyTo apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.Please apply online by clicking the 'Apply Now' button.Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4914.For more informationRebecca Howard
Deputy Registrar - Protective Division
Email:
Phone: (03) 6165 7504Reasonable Adjustment Queries(03) 6165 7603