Site and Culture Coordinator

We are looking for an experiencedSite and Culture Coordinator to join our People and Culture Team at ABI Interiors on a part-time basis. This multifaceted role requires strong organisational skills, attention to detail, excellent interpersonal skills and the ability to handle a variety of responsibilities effectively.

What You'll Be Doing:

• Oversee facility maintenance, including cleaning, landscaping, air-conditioning, pest control, locksmiths, and communication connections.
• Act as a point of contact for any facilities-related issues or questions.
• Implement maintenance schedules and ensure they are carried out as planned.
• Coordinate office repairs, renovations, and commission or decommission new facilities.
• Be well-versed in office security and related procedures.
• Liaise with real estate agents to oversee lease agreements, ensuring smooth transitions and adherence to lease terms and obligations.
• Handle communication with the broader company relating to any facility-related projects or incidents that may impact daily operations.
• Consulting on facility-related projects.
• Liaising with other site managers to ensure continuity across the business when it comes to facilities.
• Monitor inventory levels and reorder supplies such as kitchen groceries, cleaning products, stationery, internal technology, etc.
• Source invoices from suppliers and assist the finance team with reconciling.
• Liaise with vendors and suppliers to negotiate contracts and pricing agreements.
• Track spending and prepare reports for leadership/management.
• Approve requests for low-value items and fulfil ad hoc order requests for other sites.
• Ensures a consistent employee experience by supporting People and Culture processes and maintaining a safe, productive and inspiring physical work environment across our three markets, AU/NZ and the UK.

About You

• Relevant education in Business Administration, Office Management, or a related field.
• Proven experience in office management, facilities coordination, or related administrative roles.
• Strong organisational skills with the ability to prioritise tasks in a fast-paced environment.
• Excellent communication and interpersonal skills to interact effectively with employees and multiple stakeholders.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to adapt to changing priorities and handle confidential information with discretion.
• Experience in communicating with teams working remotely and coordinating facilities requirements for remote locations.

What we can offer you:

• Work-life balance.
• 25-hour part-time role across our core business hours of 8:30 am – 4:30 pm.
• Brand-new HQ with an onsite gym and Pilates studio.
• Daily breakfast and on-site cafe (opening soon).
• Opportunity to connect with your team and the wider ABI team through social events, team-building activities, and a collaborative working environment.
• Opportunity for progression in an office-based role.
• Market-leading parental leave policy.

If this is your ideal role, we'd love to hear from you! Please apply with your resume and a cover letter explaining your interest in this role.

About ABI Interiors:

ABI Interiors is an Australian family business that was established in 2016 after recognising a gap in the market for high-quality, coloured architectural hardware.

Today, we pride ourselves on supplying a comprehensive range of interior fixtures and fittings that are of an exemplary standard. Our in-house Research and Development team uses cutting-edge technology to actualise simplicity, longevity, and durability as the foundation for our designs.

But our promise of quality extends beyond our product offering. We adopt a holistic approach, meaning we strive to uphold excellence across every touchpoint of the ABI Interiors experience. Guided by quality, trust, innovation, passion, and responsibility, our team all share the same belief and commitment that we can enrich lives by enriching spaces.