Sub School Reception

Information about Doncaster Secondary College, its ethos, programs and the Strategic Plan 2022-2025, Vision, Values and Mission Statement can be obtained at our website www.doncastersc.vic.edu.au

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

SC7    One of the core responsibilities of schools is to keep children safe.  Ministerial Order 870 and the Victorian Registration and Qualifications Authority, (VRQA) outline the responsibilities of schools for child safety. 

What is your understanding of the standards and how can you support the implementation in your role?

Classroom Support

• Check progress reports for students who are on behaviour/homework cards
• Contact and follow up on students and parents who have not completed work requirements
• Interpret attendance data ¿ students who have missed classes during the day -contact with teachers/Head of Sub School/parents.

Communication:

·         Answering Sub School reception phones and attending to student needs

• Identifies students that have significant attendance issues and bring to attention of head of Middle School/SWC
• Pro actively phone families of students identified as being ¿at risk¿ to ensure that the student is encouraged and supported to attend school
• Assist transition co-ordinator with tours and information evening including booklets, information to parents and schools.
• New students: Prepare packages, arrange interviews/follow up as required

Records Management

• Issue student passes.
• Maintain relevant student records.
• Maintain attendance data ¿ contact with parents.
• Prepare Presentation night certificates and program.

Maintenance of school resources;

• Ensure identified risks regarding equipment, resources and facilities are reported to appropriate personnel within the school
• Prepare equipment for teacher and student use

Other Typical duties

·         Follow suspension process including, completing suspension form on a school level, mail out, input into Compass attendance and CASES 21

• Administrative tasks such as photocopying for Sub School, data entry
• Typing minutes of meeting
• Sourcing materials
• Assisting with Co-ordination camps/events run by Sub School
• Co ordinating surveys/testing
• Preparing Middle school handbook
• Assist in the preparation of NAPLAN
• Duties as directed by Sub School leaders

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the Assistant Principal, determine and manage work priorities within the Sub School office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

•        A cover sheet providing your name, home address and telephone contact details;
•        Please provide evidence of your eligibility to work in Australia. (i.e. copy of passport)
•  A specific one page response to each of the selection criteria with regard to the position advertised;
•        A summary of experience and qualifications;
•        Names, contact details, nature of relationship to you, mobile number and email addresses of three (3) referees who can provide information regarding your application in relation to the key selection criteria.  Please note that referees other than those nominated may also be contacted.

**PLEASE NOTE:  This position is EFT 0.75 over (5) Days;

Monday to Thursday 8.30am - 2.30pm

Friday 8.30am - 3.30pm

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.