Volunteer Coordinator

At TreeProject, we believe in more than just planting trees; we envision a world where every individual plays a crucial role in fostering sustainability and environmental well-being.

Our core values of inclusivity, collective responsibility, and a united effort towards a greener future shape not only our work but also our culture and mission. We value creativity, resilience, and the power of informed decision-making, knowing that every action contributes to our shared goal. Our supportive and collaborative environment empowers smart, passionate individuals to thrive while making a tangible difference. Through impactful environmental initiatives across Victoria, we showcase our commitment to making the world a better place. Join us in our mission to restore Victoria's soil, waterways, and climate through indigenous plant restoration.

Position Overview

The Volunteer Coordinator will be responsible for facilitating our volunteer program's smooth operation while supporting various administration aspects of our organisation. This position demands a highly organised individual with excellent communication skills, a passion for sustainability, and the ability to work effectively with volunteers, staff and stakeholders. The Volunteer Coordinator will oversee a range of tasks related to volunteer management, program coordination, and administrative support.

Key Responsibilities:

1. Volunteer Coordination: Confidently coordinate groups of volunteers while serving as the spokesperson for TreeProject, facilitating induction and conveying the organisation's mission and values. Provide support to volunteers in person, in calls, and in written form.
2. Organise Group Volunteer Events: Seek and schedule volunteers, organise meals, book rooms, ensure WHS policies are adhered to, be the point of contact for volunteers on the day and prior, organise materials, organise workflow of volunteers.
3. Volunteer Follow-Up: Coordinate distribution of information and follow-up with volunteers for timely updates and problem-solving.
4. Volunteer Enrolment & Training: Review volunteer EOI, onboard, and allocate to appropriate assignments.
5. Volunteer Tracking: Monitor and track volunteer activities for reporting and accountability.
6. Material Ordering: Order, organise, and coordinate delivery of materials for volunteer kits.
7. Administration: Provide administrative support to the TreeProject manager, maintain records, file management, create templates and processes, and provide accurate reporting.
8. Drop Offs & Collections: Using your own vehicle deliver materials, post supplies, pick up adhoc supplies, in Metropolitan Melbourne and surrounds.

About you:

1. Love Working with Volunteers: You take pleasure in working with a diverse range of volunteers, ensuring their positive engagement and enriching experiences with TreeProject.
2. A Positive Can-Do Attitude: You have an enthusiastic and proactive approach to your work. You are happy to jump in and help where necessary to ensure we meet our organisational objectives.
3. Intermediate Computer Skills: You are proficient in Microsoft Word, Excel, PowerPoint and enjoy learning new systems.
4. Excellent Communication Skills: You have strong & confident verbal and written communication. You effortlessly develop positive relationships.
5. Strong Organisation: You have a high attention to detail and effective task & time management skills.
6. Passion for Sustainability: You have a genuine interest in the environment and the work we do in sustainability.
7. Supportive & Collaborative: You have the ability to work well independently and as part of a team.
8. Adaptability & Problem-Solving: You are flexible and able to come up with ideas to problem solve and inspired by continuous improvement.

This position offers an exciting opportunity to contribute to environmental conservation efforts while working with a dedicated team of volunteers & staff. If you share our values, have the relevant experience, and are ready to actively contribute to making the world a better place, we would love to hear from you.

Please ensure you provide a cover letter with your application which addresses the following questions:

1. Why would you like to work for TreeProject?
2. How often would you be willing to work from home, travel to the office (city), and attend our depot (Kensington)?
3. We pay above the award to ensure you are being well remunerated for your efforts, and we believe in work life balance. How many weekends a year would you be willing to work to attend volunteer events and working bees?
4. How many weekends a year would you be willing to swap some of your weekday work to attend volunteer events?
5. Have you ever done any volunteer work? If so, tell us about your experience.
6. What are you the most passionate about? Tell us all about your passions, they don't have to be related to our organisation or this job!