Accounts Assistant

The Company:

Oriental Merchant is a leading importer and distributor of authentic Asian food products with brands that are familiar throughout Asia Pacific. Our brand has a strong national and global presence, and we have a passion for bringing Asian foods to the Western Market. We have over 30 years of experience and a large customer base supplying both major Mainstream and Independent supermarkets.

Duties:

• Daily email checking and responding
• Daily AR bank deposit reconciliation
• Monthly supermarket deposit reconciliation
• Follow up payments with sales reps and customers for overdues
• Running monthly AR statement and send out to customers accordingly
• AR suspense follow up
• Following up supermarket disputes
• Creating credit notes for supermarkets and particular customers settlement discounts, case deals and freight claims
• BP maintenance including create and update
• Preparing SOA listings for sales rep to follow up long overdues
• Processing AP invoices daily including services and goods invoices (APRI & AP invoices)
• Liaise with goods and services suppliers for all AP enquiries including supplier’s SOA reconciliation
• Preparing and processing petty cash claims
• Reconciling company credit cards
• Weekly and monthly routine payments
• Ad hoc payments
• Call for bank details verification
• Running monthly AP statements for each currency accounts
• Preparing invoices and packing lists for container sales, including GL entries
• Preparing invoices for A&P claims and ad hoc claims, including GL entries
• Liaise with other departments about costing, stock issues which will affecting book
• Preparing GL entries
• Fixed assets management including purchase, disposal and monthly depreciation
• Bank reconciliation
• Month end GL reconciliation and closing
• Month end SIT reconciliation
• Month end stock aging report
• Monthly sales analysis report
• Intercompany accounts reconciliation
• Trade refinance and cash flow management
• Provide assistance and preparation for interim and end of year audit
• GL filings and checking
• Following up any outstanding issues
• Ad hoc tasks

Requirements:

• Permanent working rights in Australia
• Strong communication and organizational skills.
• Attention to detail and accuracy in financial tasks.
• Proficiency in financial software.
• Ability to handle daily financial operations independently.
• Knowledge of accounting principles and processes.
• Collaboration skills with other departments.
• Audit experience preferred.
• Mandarin/Cantonese speaking
• Familiarity with payment methods and multi-currency management.
• Strong sense of responsibility and meeting deadlines.
• Quick learner and adaptability to new environments.