AddressPosition: Accounts Officer
Location: Brisbane Office
Reports To: Chief Financial Officer
Summary:
The Accounts Officer plays a pivotal role in the financial operations of the organization, working closely with the Chief Financial Officer to ensure the integrity and accuracy of accounting procedures. They are tasked with maintaining efficient and effective accounting processes to uphold confidentiality, accuracy, and timeliness of financial information.
Due to the nature of the structure and the role, this is a full-time permanent role based in Brisbane, in office, conveniently located near Central Station.
Key Responsibilities:
Accounts Payable:
- Implement and maintain adequate controls over the accounts payable function to ensure timely processing and payment of supplier invoices.
- Monitor the accounts inbox daily, reviewing incoming invoices for accuracy and completeness, and forwarding correspondence to the appropriate team member for action.
- Process all tax invoices received in the accounting system, ensuring correct coding to appropriate expense accounts and cost centers.
- Manage the authorization of purchase requisition forms (PRFs) and purchase orders (POs) from approval through to final payment.
- Generate supplier payment runs from the accounting system for uploading into relevant online banking platforms.
- Reconcile aged creditor balances to the general ledger and supplier statements.
- Proactively manage open payables, chasing up outstanding information and approvals as necessary.
- Update supplier records in the Finance and CRM systems as required and liaise with suppliers and staff to resolve discrepancies.
Accounts Receivable:
- Process external property agent remittances and reconcile cash receipts in the accounting software.
- Produce customer invoices as needed and liaise with debtors to ensure prompt receipt of outstanding amounts.
- Reconcile aged debtor balances to the general ledger and address vendor inquiries or discrepancies promptly.
- Raise and process intercompany invoices as required.
Corporate Credit Card:
- Monitor the outstanding account balance and process all credit card transactions in the accounting system.
- Follow up on any outstanding receipts for credit card transactions and ensure timely payment of the monthly credit card balance.
- Perform daily reconciliation of the credit card statement to the general ledger.
Petty Cash:
- Maintain the petty cash credit card and provide funds to staff as authorized by the Executive Director.
- Ensure appropriate authorization is obtained before releasing funds and maintain sufficient funds in the account.
- Reconcile petty cash transactions daily to the general ledger and provide reconciliation of payments to the Senior Accountant for review and replenishment.
General Ledger and Journal Entries:
- Assist with preparing journal entries as required, ensuring proper coding and documentation.
- Aid in reconciling general ledger accounts and resolving discrepancies to maintain organized and accurate financial records.
Bank Reconciliations:
- Perform daily reconciliation of all bank account statements to the general ledger and investigate and resolve discrepancies between bank and company records.
- Follow up on any outstanding receipts for bank account transactions.
Compliance and Documentation
Assistance in Month-End and Year-End Close
Annual and Monthly Statutory Reporting
We are looking forward to receiving your application!
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
